PRIMARY RESPONSIBILITIES:
- Pastoral and Administrative Support
- Serve as the primary administrative support to the Pastor.
- Help manage the Pastor's daily workflow and priorities and maintain his calendar.
- Coordinate schedules, appointments, meetings, and parish commitments.
- Screen phone calls, emails, and correspondence, responding appropriately or routing as needed.
- Maintain confidentiality and exercise sound pastoral judgment.
- Possesses excellent written and verbal communication skills.

COMMUNICATION & ORGANIZATION:
- Draft and format emails, letters, bulletins, announcements, and internal communications.
- Maintain organized digital and paper filing systems.
- Track deadlines, follow-ups, and ongoing parish initiatives.
- Promote and enhance the parish's message across various platforms (email, bulletin, website, social media) to foster deeper connections with parishioners, enhance worship, communication and spiritual growth.
- Coordinate compilation and publication of weekly parish bulletin, communicating with advertisers, scheduling and creating content.

MEETINGS & EVENTS:
- Assists with planning, coordination and logistical support of meetings, special events and projects.
- Performs additional responsibilities as needed or directed.

DUTIES & RESPONSIBILITIES:
- Monthly reconciliation of the Mass Book to the Event Calendar.
- Order all office supplies and purchases for events upon request.
- Completes parish purchase orders from various local and international vendors. Prepares check request and/or disbursements as necessary on behalf of the parish.
- Manage parish calendars and schedule Mass intentions, meetings, and facility usage ensuring that pertinent information is provided to the proper staff members. Update parish and facility calendars with meeting requests.
- Responsible for funeral scheduling and communication procedures with the families of the deceased. Works with the CARE Ministry in arranging and coordinating funeral luncheons.
- Provide parishioners with annual contribution information consistent with IRS guidelines.
- Recruit, train and oversee a group of volunteers that will provide routine office assistance (bulletin stuffing, etc.).
- Input the Presider schedule in the Mass book.
- Support the maintenance of parish registration and all sacramental records, updating parish databases (PDS). Process new registrations and welcome new parishioners providing temporary Offertory envelopes.
- Coordinate information for Baptisms, Funerals and Marriages.
- Process Mass Intention requests from community and parishioners
- Provide monthly Mass stipends and Confessions to the accountant
- Open, handle, and distribute mail as appropriate
- Verify invoices, prepare check request forms, manage credit card receipts, and provide for accountant weekly

QUALIFICATIONS:
- Practicing Catholic with a respect for the mission and life of the Church.
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook and Adobe products. Experienced in current business and office management practices.
- Working knowledge of office equipment such as printers, scanners, postage meter, and multi-line phone system.
- Ability to learn parish software
- Bachelor's degree or the equivalent and prior administrative experience in a Catholic institution is preferred.
- Successful completion of a background check.
- Completion of diocesan safe-environment training (VIRTUS).

PAY:
This is a salaried position $45,000 - $50,000 with benefits, through the Catholic Diocese of Cleveland.

TO APPLY:
Please submit resume with cover letter and references to:

Fr. Timothy W. Gareau
Pastor
Saint Colette Catholic Church
330 W. 130th St.
Brunswick, OH 44212
[email protected]

Keywords:
Theology, Catholic, Pastoral, Pastoral Ministry, Ministry, Parish, Church, Administrative, Office,. Communication, Events, Planning, Software, Operations