Operations Coordinator

The Apostolate for Marital Intimacy (AMI) is a Catholic nonprofit organization dedicated to strengthening marriages and helping couples experience authentic marital intimacy in accordance with the teachings of the Catholic Church.

As our apostolate continues to grow, we are seeking a highly organized, mission-oriented Operations Coordinator to help support our team, improve communication, and ensure the smooth execution of day-to-day operations.

This position is ideal for someone who enjoys organization, problem-solving, and helping a small but growing team operate effectively. The successful candidate will work directly with AMI leadership and play an important role in supporting the mission of strengthening Catholic marriages.

Position Details
Position Title: Operations Coordinator
Status: Independent Contractor (1099)
Hours: Approximately 5 hours per week to start
Starting Compensation: $18–22 per hour, depending on experience
Location: Remote (Hybrid option available near St. Louis, Missouri 63129)
Potential for increased responsibilities and hours as the organization grows

Priority will be given to candidates who are available to monitor and respond to communications during normal business hours throughout the week, rather than completing all hours in a single block of time.

Primary Responsibilities

Communications Management

• Monitor designated email inboxes, text messages, and phone inquiries
• Respond to routine communications or route them to the appropriate team member
• Ensure communications are acknowledged and addressed in a timely manner, generally within one business day
• Assist with follow-up communications and relationship management

Operations & Project Coordination

• Maintain project trackers and organizational systems
• Monitor deadlines and follow up on assigned tasks
• Help ensure projects move forward efficiently
• Identify operational bottlenecks and recommend improvements
• Assist leadership in developing and maintaining organizational workflows

Meeting Coordination

• Attend weekly team operations meetings
• Prepare agendas as needed
• Take meeting notes
• Track action items and follow up on commitments

Content & Website Support

• Upload and format blog articles
• Update website content
• Assist with newsletters and digital communications
• Perform routine website administration tasks

Administrative & Financial Support

• Assist with scheduling and calendar coordination
• Collect contractor timesheets
• Assist with payroll preparation
• Perform basic bookkeeping and record keeping tasks
• Assist with routine banking and administrative financial processes
• Maintain organized digital records and files

Desired Qualifications

• Strong organizational and time-management skills
• Excellent written communication
• Ability to work independently with minimal supervision
• Attention to detail and follow-through
• Comfort learning and using technology platforms
• Familiarity with Google Workspace and common productivity tools
• Ability to maintain confidentiality and professionalism

Preferred Qualifications

• Experience in administration, project coordination, office management, or nonprofit operations
• Basic bookkeeping experience
• Experience managing websites or content management systems
• Familiarity with Catholic organizations, ministries, or nonprofits

Personal Qualities

The ideal candidate is:

• Organized and dependable
• Responsive and proactive
• Comfortable taking initiative
• Capable of managing multiple projects simultaneously
• Interested in building systems and improving processes
• Supportive of AMI’s Catholic mission and values
• Excited to contribute to the growth of a mission-driven organization

About AMI
The Apostolate for Marital Intimacy exists to educate, form, strengthen, and guide married couples and those discerning marriage through coaching, courses, retreats, publications, and other apostolic initiatives. We seek to reduce shame and isolation surrounding intimacy while promoting authentic Catholic teaching on marriage and sexuality.

If you are passionate about supporting meaningful work, enjoy helping teams stay organized, and would like to contribute to the growth of a growing Catholic apostolate, we would love to hear from you.