Administrative Assistant

Sophia Montessori Academy is looking for an Administrative Assistant to be an integral part in implementing our vision and mission through high quality administrative management and communication in support of our director, families, students, and staff.
We are an independent Catholic Montessori school located in the Washington Park West neighborhood (320 S. Sherman St, Denver CO 80209) and moving to Centennial (6495 S. Colorado Blvd. Centennial, CO 80121) during the summer of 2025.

Vision
Sophia Montessori Academy is dedicated to offering children an outstanding education where they can discover the wonder of God through the Catholic faith, where they have the opportunity to acquire a strong love for learning, and where they can grow to their full potential through academic excellence and service using the Montessori Method of education.

Mission
Sophia Montessori Academy is dedicated to serving children and families by inspiring a deep love of the Faith, to assist them in becoming problem solvers, critical thinkers, and fearless leaders. This is accomplished through a rigorous academic, classically based curriculum following Dr. Montessori's method of education. Our mission is to bring the children into relationship with Christ through a way of life based in Truth, Beauty, and Goodness as we lead them to their full God-given potential.
Our approach is founded on the reality of Christ as the Good Shepherd. Religious education is fostered specifically through the Catechesis of the Good Shepherd and supported through daily prayer.
Job Description
Joyfully live and share our Catholic faith with our students, families, and staff
Have a love and understanding for Montessori Education
Collaborate with the director in:
Marketing and event planning
Enrollment strategies
Ensuring that licensing standards and regulations and correct ratios are followed at all times
Leadership meetings
Taking on additional administrative responsibilities as needed
Supporting staff with:
Ordering supplies as needed for the classrooms
Managing days off and finding substitutes
Maintaining staff records and PDIS
Ensuring background checks are ran and up to date for every staff member
Day to day needs (teacher breaks, classroom assistance)
Administrative tasks and duties, including but not limited to:
Managing student drop off and pick up procedures
Managing enrollment
Managing school communications & mail
Answering the phone
Maintaining student files & attendance records
Maintaining a presence in the school office
Tracking financials
Managing legal requirements concerning insurance, wages, reports, and other
Learn about Montessori education, Positive Discipline, and best practices in order to best support the vision and mission of SMA
Become familiar with SMA Handbook, procedures, policies, and licensing regulations
Participate in professional development, staff meetings, and all school events
Communicate with CDE and Licensing specialists as needed
Act as the school liaison for the annual gala
Qualities Needed
A profound respect for the teachings of the Catholic faith in all aspects of social, spiritual, and personal life. To live in public accordance with the Magisterium and Tradition of the Catholic faith as defined in the Catechism of the Catholic Church.
Passion for excellent and authentic Montessori education and a desire to learn and grow as a "Saint, Scientist, Servant" and a spirit of humility and charity
Team spirit and collaborative planning with other team members particularly through expansion efforts
Ability to voice thoughts, concerns, plans, and ideas within the team in a spirit of collaboration and mutual respect
Being firm, gentle, and consistent with the children following Montessori's approach to discipline
Help maintain clear and appropriate boundaries and smooth transitions
Flexibility in day-to-day plans and activities
Professional demeanor and discretion with staff, with parents, and the wider community during and outside of school hours
A striving for excellence in oneself, being compassionate and forgiving of others, and sharing a love for bringing children into relationship with the Lord as He has revealed himself in the image of the Good Shepherd.
Requirements and Qualifications
Bachelor's Degree
At minimum Associate's Degree
Proficiency with OneDrive, Excel, Word, ZOOM, QuickBooks, social media, and other tools
Learn and become proficient with ProCare, OnPay, Wix, and other necessary platforms
Thorough familiarity with Colorado Rules and Regulations and Licensing Requirement for Large Child Care Centers
Proficiency with the New Colorado Shines Professional Development Information System (PDIS)
Completing a Criminal Background Check and Child Abuse and Neglect Records Check
First Aid, CPR, Universal Precautions
Virtus Safe Environment Training
Completing other required trainings such as FEMA, Concussion Prevention, and others
Hours and Compensation
8:00am-4:30pm
Year-round with 2 weeks off during the summer months
Compensation based on experience and qualifications
Salary of $51,005 over 12 months
Tuition reimbursement for children of staff
Time off subject to coverage by a qualified staff member
Benefits: The school will provide 70% of the premium for health insurance

CONTACT
Pauline Meert- Director
(303) 927-6550- [email protected]