ST. BERNARD PREPARATORY SCHOOL Admissions Coordinator Reports To: Vice President Status: Position currently open
POSITION SUMMARY The Admissions Coordinator manages the full student recruitment lifecycle at St. Bernard Preparatory School, from initial inquiry through enrollment. Reporting to the Vice President, the Admissions Coordinator guides families through the application process, supports re-enrollment, and executes the school's enrollment strategies to advance the mission and meet annual enrollment goals.
KEY RESPONSIBILITIES -Recruitment and Inquiry Management
-Respond promptly to inquiries from prospective families.
-Coordinate campus tours, shadow days, and family meetings.
-Build positive relationships with prospective students and families from first contact through enrollment.
-Track inquiries, leads, and pipeline status in the school's enrollment management system. Application and Admissions Process
-Manage the application process, including application materials, deadlines, and required documents.
-Coordinate interviews, entrance assessments, and applicant evaluations.
-Communicate admissions decisions and follow up with families through enrollment.
-Maintain accurate and confidential applicant records. Recruitment Events
-Plan and execute open houses, information sessions, and other admissions events.
-Represent the school at school fairs, feeder school visits, and community recruitment opportunities.
-Coordinate student ambassador and tour guide programs. Re-enrollment and Retention
-Manage the re-enrollment process for current families.
-Identify retention risks and partner with school leadership on outreach and follow-up. Marketing Collaboration
-Partner with the Director of Marketing to develop and execute recruitment campaigns.
-Provide content and stories for admissions materials, social media, and the school website. Enrollment Reporting
-Track and report on enrollment data, conversion rates, and yield metrics.
-Provide regular reports and analysis to the Vice President. Mission Integration
-Communicate the school's Catholic and Benedictine identity authentically and compellingly to prospective families.
-Model hospitality and welcome in every family interaction.
QUALIFICATIONS Education and Experience
Bachelor's degree in marketing, education, communications, or a related field.
Experience in admissions, sales, customer service, or family-facing roles preferred.
Experience in independent, Catholic, or boarding school admissions is a plus. Skills and Attributes
Excellent interpersonal and communication skills.
Strong organizational and follow-through ability.
Proficiency with CRM systems, databases, and Microsoft Office.
Hospitable, welcoming, and family-centered approach.
Commitment to the Catholic and Benedictine mission of the school.
POSITION DETAILS Employment Status: Full-time, year-round FLSA Classification: Non-exempt Compensation: Commensurate with experience Benefits: Eligible for the school's full benefits package Work Schedule: Standard business hours with regular evening and weekend commitments during peak recruitment seasons and events Background Check: Required, including diocesan safe environment training
