Primary Responsibilities Arrive one hour prior to dismissal to prepare materials, rosters, and communications Greet families and visitors warmly during Extended Day pickup Manage and verify student dismissals using official rosters and sign-out system Request and verify photo identification for all pickups not personally known; confirm authorization and relationship to student Ensure students are released only to individuals listed on the authorized pick-up list Communicate clearly with staff using the walkie system to coordinate student transitions Track student attendance and communicate updates to the Director of Extended Day Document early pick-ups, late arrivals, or incidents appropriately Respond to family inquiries and redirect concerns to appropriate staff when needed Maintain a calm, tidy, and organized front desk area Distribute notes or messages to classrooms when needed Assist with minor first-aid documentation or health-related communication when necessary Provide occasional clerical or supply support to Extended Day staff Qualifications Bachelor's degree preferred Prior experience in a school, camp, or administrative/front-facing role strongly preferred Excellent communication and organizational skills Ability to remain calm and professional in a fast-paced environment Familiarity with walkie-talkie communication and digital or printed rosters Commitment to student safety, confidentiality, and protocol adherence Must be willing to support and communicate the mission of the Basilica School of Saint Mary and uphold the values of our Catholic faith Must be 18 years or older and able to pass a background check and complete VIRTUS training
