Position Summary The Administrative Assistant provides essential support to the Office of Faith Formation at St. Joseph Catholic Church, which serves both English- and Spanish-speaking parishioners from preschool through adults. This role ensures the smooth day-to-day functioning of Faith Formation programs, sacramental preparation, and parish activities.
Key Responsibilities • Provide general clerical and administrative support to the Director of Faith Formation and staff. • Manage phones, email, and written correspondence in both English and Spanish. • Maintain office files, databases, and records, including confidential sacramental and student information. • Coordinate schedules, calendars, attendance tracking, and room reservations. • Prepare materials for classes, meetings, retreats, and parish events. • Assist with ordering, receiving, and distributing textbooks, catechetical resources, and classroom supplies. • Support OCIA, Adult Confirmation, Baptism Prep, First Communion, Confirmation, and Vacation Bible School programs. • Assist with annual registration processes, data entry, and database management. • Ensure accuracy and completeness of sacramental registry entries. • Maintain communication with catechists, volunteers, and families. • Track program fees and provide logistical support for parish events.
Qualifications • High school diploma required; Associate's or Bachelor's degree preferred. • Previous administrative experience, parish or educational setting preferred. • Bilingual (English/Spanish) is highly recommended but not necessary. • Proficient in Microsoft Office Suite, Google Workspace, and parish database software (PDS, Church & PDS Formation). • Strong organizational, time management, and communication skills. • Knowledge of Catholic sacraments and parish life.
Work Schedule & Compensation • Part-time, 30 hours per week. • Some evenings and weekends required. • Compensation and benefits according to parish and diocesan guidelines.
