Business Administrator

St. Edward the Confessor Catholic Church

Position Title: Business Administrator

Summary/Purpose: The Business Administrator enjoys a special relationship with the pastor in the areas of administration, human resources, and staff accountability, and with the staff one of encouragement and fiscal responsibility. The incumbent will strive to ensure compliance with the personnel, financial, diocesan, administrative policies and standards applicable to the operation of the Parish. The incumbent serves as Administrator of the Day when the Pastor is away. The incumbent provides meaningful and timely reporting of financial results and takes a leadership role in scheduling, developing and publishing the annual operating budget. The incumbent is an ex-officio member of the Parish Finance Council. The incumbent has a sacred obligation with the Pastor and Finance Council, to be a good and responsible steward. The incumbent serves as backup editor of the Parish Bulletin. The incumbent serves as the purchasing agent for the Parish operations. The incumbent supports staff in complying with the parish purchasing policy and reviews all requests for payment for proper approval and coding. The incumbent serves as the network administrator for the Parish Office computer system. The incumbent is responsible for overseeing the maintenance and operation of the HVAC system in all Parish buildings. The incumbent supervises the custodial staff serving the church building, office building and rectory.

Employer's and Supervisor's Title: Pastor

Responsibilities and Tasks: -
Supervision of staff
Parish Soft funds, Weshare, imports of checks, facilities, scheduling
Ccommunications/parish database/check scanning
PT receptionist, assists with AP and CC vouchers
PT receptionist, librarian
Custodian and Hospitality Coordinator
Custodian

• Facilitate the development, finance council approval, publication and distribution of the Parish budget for each fiscal year. Work with each department to develop annual budget after review of events and programs desired for the year. Report timely to diocese and publish on website. Monthly contributions reported both actual and budget in weekly bulletin.
• Oversee parishsoft accounting. Monitors the income and expenditures of all areas for the Pastor. Reports to departments monthly financials with comparisons of budget. Summarizes to Finance Council monthly. Annual report to Diocese.
• HR
o - employee documentation- hiring, budgeting, terminations and benefits administration. Operate UKG for biweekly payroll. Staff reference for questions regarding policies, other employee documentation as needed.
• Serve as purchasing agent for the Parish needs. Reviews all requests for payment to ensure proper approval and coding. Maintain records for 1099's to vendors, accountability to diocesan finance officers. Review contracts/maintenance agreements with vendors.
• Manager responsible for Facility maintenance, cleaning and repair of all parish buildings, including but not limited to:
o Capital projects (floors, roofs, parking, equipment)
o HVAC
o Electronic Doors
o Custodial
• Coordinate the updating of our parish census information (ParishSoft Family), assist with issues of database maintenance- issuance of annual contribution statements, connections between software such as check scanning and import to Parish Soft Offering. .Work with bank personnel and staff to implement updates and manage security.
• Staff accountable for the maintenance and replacement of office equipment and software including: computers, copiers, printers, Office 365 implementation, ACS facilities, HVAC access, door access and livestream - other software and hardware as needed.
• Designated as the computer network administrator and responsible for maintaining best practices in terms of network access and security.
• Manager responsible for maintenance of Parish Website. Work with vendors and staff regarding communication via website, bulletin, social media, etc.

Physical Demands/Environment: Must be able to lift up to 30lbs. Environment is primarily office with long periods sitting using a computer and calculator.

Performance Appraisal: Pastor will perform an annual performance appraisal using the Diocesan Appraisal Form.

Working Conditions: Incumbent is expected to work a minimum of 37.5 hours weekly. The usual locations of work will be in the Parish Center and Church Building, but offsite work is permissible based on use of computer programs.

Exempt or Non-exempt: This position is exempt according to the Fair Labor Standards Act.

Qualifications: Bachelor's Degree in Business, Finance, Accounting or related field. Three or more years in an administrative and in employee supervision is required. Working knowledge of Fund Accounting, demonstrated experience in establishing and maintaining budgets, ability to effectively supervise staff, demonstrates good time management, works well with others.

Benefits: Per Diocesan policy as outlined in the Call to Work in Harmony.