Administrative Assistant

The Catholic Diocese of Richmond is seeking a full time Administrative Assistant for the Office for Evangelization, in Richmond, Virginia. The Administrative Assistant (AA) assists with the daily operation of the Office for Evangelization by providing excellent customer service and communications to our customers through personal interaction in-person, telephone, and email. In addition, the AA assists with project coordination, event planning, registration, administrative and financial aspects of office events.

RESPONSIBILITIES:
1. Performs day-to-day administrative duties to include answering phone calls, distributing the mail, and greeting visitors for the Office for Evangelization.
2. Serves as the central point of telephone, email, and print communication for most office contact with parishes and campus ministries. Provides prompt and relevant responses by telephone, e-mail or print communications.
3. Processes all check requests, expense reports, and deposits per Office of Finance procedures. Copies of all submitted items are filed by cost center per instruction.
4. Manages event finances including check requests, invoicing, and reporting.
5. Determine data required and manage the registration process from beginning to end for all assigned programs and events.
6. Performs general administrative duties to include maintenance of administrative files (both physical and electronic), operation of office equipment and preparation of correspondence.
7. Assists with and helps coordinate the Unveiled Marriage Preparation Program, including several in-person, weekend events.
8. Assists with the development and support of a robust social media and web presence.
9. Creates online and hard copy marketing materials.
10. Maintains accurate contact databases as required by the office director.
11. Schedules Diocesan resources as requested by the office director.
12. Provide logistical and administrative support, and note-taking for office meetings (to include and not limited to Commission Meetings, Task Forces, ad-hoc meetings).
13. Provides registration support for events supported by the Office for Evangelization,
14. Implements logistical support efforts for events sponsored by the Center, to include but not limited to venue liaison, housing, food, maintenance services, and transportation.
15. Attends major events for the Office for Evangelization (approximately five per year).
16. Works collaboratively with other Diocesan offices to provide support for administrative tasks and events as requested by the office director.
17. Perform all other duties as assigned.

For the full ad and how to apply, please click https://bit.ly/3GHLNpq For any questions, please contact Kelly Shumate, HR Generalist / Recruiter at [email protected]