Pastoral Assistant for Administration The Pastoral Assistant for Administration is a full-time position (40 hours a week) and serves as a trusted and confidential partner to the Pastor and Business Manager, providing comprehensive administrative support while advancing the mission of the parish. This role collaborates closely with the Pastor, Business Manager, parish staff, ministry leaders, and the broader parish community to ensure effective communication, stewardship, and operational excellence.
Key Responsibilities:
Communication - • Compile, edit, and submit the weekly parish bulletin to the publisher, incorporating input from the Pastor, staff, and ministry coordinators • Promote parish events through multiple channels, including bulletin announcements, signage, and social media
Stewardship and Volunteer Support - • Prepare and coordinate donor acknowledgment correspondence on behalf of the Pastor • Support volunteer recruiting and engagement efforts, appreciation initiatives, recognition gifts, and special events
Parish Records Management - • Maintain accurate and confidential parish records, including registrations, sacramental records, and financial documentation • Strengthen and implement records retention practices in alignment with the guidelines of the Diocese of Arlington
Administrative & Operational Support - • Provide backup support for bookkeeping functions, including financial recordkeeping as needed • Assist with human resources and payroll processing to ensure continuity of operations
Qualifications: • Commitment to the mission of the Catholic Church and respect for parish life and ministry • Proven experience in administrative support, office management, or a related role (at least 2 years of relevant experience). • Exceptional organizational skills with strong attention to detail and accuracy • Ability to handle confidential information with discretion and professionalism • Strong written and verbal communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with database systems; experience with parish management software is a plus • Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively • Experience with bookkeeping, payroll, or human resources processes preferred • Experience working in a parish, nonprofit, or ministry setting is desirable
