Accounts Payable Coordinator

POSITION TITLE: ACCOUNTS PAYABLE COORDINATOR

DEPARTMENT: FINANCE

FLSA STATUS: EXEMPT

REPORTS TO: CONTROLLER

ORGANIZATIONAL SUMMARY:

St. Joseph's Preparatory School is a Catholic, Jesuit, independent four-year college preparatory school located on the northern edge of center city Philadelphia. Founded in 1851, this highly selective, all-male school serves over 900 young men in their pursuit of becoming "men for and with others." Students come from diverse economic, geographic, racial and ethnic backgrounds from throughout the Philadelphia metropolitan area. The Prep develops leaders of intellectual distinction, men of faith and integrity, men who are committed to social justice and community service, men open to growth, and men who are loving. At the Prep, classroom and chapel intersect with the religious formation of mind and heart.

St. Joseph's Preparatory School is committed to building a culturally diverse educational environment, with a focus on diversifying our staff. We are seeking colleagues who can work and teach in these and other areas while contributing to the diversity and excellence in our programs and courses through their research, teaching and service. As a Jesuit institution, these values are pillars of our education. We strive to establish a community more representative of the student body and city we serve

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Finance & Accounts Payable Coordinator to support our Finance Office. This role will manage all aspects of accounts payable and internal credit card operations, while also assisting with financial compliance and day-to-day administrative functions. The ideal candidate will be comfortable navigating a fast-paced environment and juggling a variety of responsibilities to help ensure the financial operations of the school run smoothly and efficiently.

KEY RESPONSIBILITIES:

Oversee full accounts payable lifecycle including vendor invoice receipt, tracking, purchase approval compliance, coding and entry into accounting software, and delivery of payment
Reconcile accounts payable and bank activity to the general ledger on a monthly basis
Support supply ordering, purchase order creation, cash transactions, student transportation card distribution, postage funding
Manage the full credit card process, including payments, single-purchase requests, card issuance, fraud resolution, transaction tracking, receipt collection, and expense report approvals
Track and support vendor invoices, prepaid expenses, and accrued expenses for audit preparation
Ensure compliance with IRS, state, and federal reporting requirements (1099 and unclaimed property submission)
Management of utility bills, licenses, property taxes, and benchmarking for city compliance
Support group travel planning, reservations, and trip-related authorizations
Support administrative tasks within the Finance Office and participate in special projects as needed

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

Bachelor's degree in accounting or related field
Minimum of 3 years of experience in Accounts Payable
Strong understanding of AP processes and financial operations
Experience with accounting software and spreadsheet tools (Excel, Financial Edge preferred)
Exceptional attention to detail, organization, and time management skills
Ability to maintain confidentiality of sensitive information
Ability to manage multiple priorities and meet deadlines
Prior experience in a school or nonprofit setting is a plus

DESIRED COMPETENCIES:

Business acumen
Decision-making ability
Financial accountability
Planning, managing, and measuring
Relationship building

In order to be considered for an interview, please submit the following information to the Office of Human Resources at [email protected] mail to:

Joseph Dougherty, Sr. Director, Human Resources
Saint Joseph's Preparatory School
1733 West Girard Avenue
Philadelphia, PA. 19130

Deadline Date: May 23, 2025
Cover letter
Resume
List of three references
Transcripts (copies are fine)

To be submitted upon an offer of employment*:

PA State Criminal Record Check (within one year)
PA State Child Abuse History Clearance (within one year)
FBI Fingerprint Record Check (within one year)

*Any offer of employment is contingent upon acceptable clearances.

For information on our mission and characteristics of the school please visit our website at www.sjprep.org

EQUAL OPPORTUNITY EMPLOYER