• How it Works
    • Find a Professional
      • Search Profiles
      • Post a Job / Gig
    • Find Work
      • Search Jobs / Gigs
      • Create a Profile
    Post a Job / Gig
    Sign in or Register
    0
    Post a Job / Gig

    Parish Secretary

    Old St. Mary's Church

    • Bookmark
    • Share
    • Job / Project Info
    • Apply
    • prev
    • next
    • Bookmark
    • Share
    • Report
    • prev
    • next
    Description

    PARISH SECRETARY

    IDENTIFYING INFORMATION
    Position Title: PARISH SECRETARY
    Status: Full time, 30-40 hours a week Reports to: Pastor

    PRIMARY FUNCTION OF THIS POSITION
    Performs a variety of tasks related to secretarial and administrative duties of the Parish Office for our Family of Parishes for Old St. Mary's Church and Sacred Heart Church;

    POSITION CONTENT
    MAJOR POSITION RESPONSIBILITIES AND REGULAR ACTIVITIES
    1. must be able to handle confidential matters and handle strict confidentiality
    2. maintains records for the parish office (e.g. recording of marriages, baptisms, funerals, new parishioner registrations, financial contributions, etc) in both parishes
    3. assists in the scheduling of sacraments (e.g. baptisms, weddings, etc)
    4. schedules and maintains Mass Intentions
    5. manage parish projects/events
    6. assists with church fundraisers
    7. coordinates creation and distribution of office publications, including the parish bulletin, newsletter, and weekly Mass announcements assists with basic webpage management (e.g. posting the bulletin, etc)
    8. responsible for the overall calendaring for the parishes, and the use of the parish spaces
    9. assists the pastor in the management of the celebrant schedule and his personal calendar when requested
    10. schedules staff meetings and lunches in coordination with the pastor
    11. assists all the priests of the parishes as requested and able
    12. assists in the creation of liturgical schedules
    13. ensures with compliance with the Archdiocese's Decree on Child Protection
    14. assists with the weekly collection count
    15. performs all normal secretarial functions, including typing, word processing, data entry, and filing
    16. distributes mail and other related material
    17. prepares regular and bulk mailings
    18. monitors and orders office supplies and maintains office equipment
    19. screens and directly handles telephone calls; records clear and accurate messages
    20. handles routine questions about policies
    21. greets and meet visitors
    22. manages parish office staff (e.g. Office Assistant)
    23. may be requested to help open and lock church as needed
    24. will need to also visit Sacred Heart Church for duties
    performs other duties as appropriate to position and as directed

    POSITION SPECIFICATIONS/REQUIREMENTS
    SKILLS, KNOWLEDGES AND/OR ABILITIES (SKAs)
    1. must have good written and verbal communication skills
    2. must be flexible and present self in a professional manner
    3. must be able to handle a wide range of different people in various circumstances, some of which may be stressful, in a professional manner
    4. must have good computer skills, or the ability to learn quickly, including but not limited to the use of email, network configuration, programs used by the Archdiocese for bookkeeping and benefits, the Microsoft Suite, Google Apps, and the Adobe Suite (e.g. InDesign)
    5. Employees of Old St. Mary's and Sacred Heart Catholic Churches will have knowledge of the Catholic faith, a willingness to work for a Catholic, faith-based agency and adhere to the policies of the parishes. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing, including the use of social media or other digital technologies.
    6. must be able to pass a background check and complete the Archdiocesan requirements for a safe environment

    EDUCATION, TRAINING AND/OR EXPERIENCE
    1. Catholic candidate preferred or willing to learn the language and requirements of the work specifically around sacrament scheduling and liturgical coordination
    2. High school diploma or equivalent
    3. Additional training in administrative matters
    4. 3-5 years experience in general office and business procedures

    WORKING ENVIRONMENT
    Normal parish office environment
    Start Date: As soon as possible

    Submit resumes to Fr. Jon-Paul Bevak. Email: [email protected].

    Information
    • Employer Location
      Cincinnati, OH 45202
    • Compensation
      Hourly
    Category
    • Clerical/Administrative
    Location

    Cincinnati, OH 45202

    Get Directions

    © 2025 St. Joseph Ministries, LLC | Designed By Sprout Studio
    [email protected] | 800-526-2151

    Cart

      • Facebook
      • Twitter
      • Telegram
      • LinkedIn
      • Mail
      • Copy link
      • Facebook
      • Twitter
      • Telegram
      • LinkedIn
      • Mail
      • Copy link