Sacred Heart Parish Business Manager
JOB TITLE: Business Manager
SUPERVISOR: Pastor
STATUS: Full Time, Exempt, Salary
DATE: October 2025
I. GENERAL DESCRIPTION
The Business Manager oversees the administrative and business functions of Sacred Heart Parish and Sacred Heart Academy including budgeting, accounting, facilities management and improvements, personnel, purchasing, contracts/leases, training of support staff. Assists the Pastor in the care of all the material resources of the parish (plant and equipment, cemetery, and school). Serves as a team leader in the parish office ensuring that the office reflects the mission and values of the parish. Maintains a professional and welcoming work environment. The Business Manager provides data and reports needed to the Finance Council to advise and consult the Pastor in decision making and long-range planning.
II. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Finance:
• Prepares, administers, and reviews parish budgets (including school) in collaboration with the staff, Finance Council, School Board, and other committees and commissions, subject to the review and approval of the Pastor
• Develops, organizes, evaluates, directs and assists with the accounting functions of the parish
• Prepares, develops and maintains written policies and procedures for the accounting functions of the parish according to diocesan standards
• Implements and secures training needed for staff to use accounting software identified by the Diocese - currently Shelby Next, soon to be Sylogist
• Maintains accuracy of all financial files and accounts and maintains a sufficient cash flow
• Prepares financial reports for Finance Council, pastor, administrators and the Diocese of Saginaw on a timely basis
• Acts as liaison between the parish and Diocese of Saginaw in financial matters
2. Human Resources:
• Develops and administers the parish/school personnel policies in keeping with the directives of the Diocese of Saginaw
• Coordinates and delivers the compensation and benefits system for all parish employees
• Maintains all personnel files in accordance with diocesan, state and federal standards
• Orientation of new employees and first point of contact for current employees with questions or needs
3. Business/Administration:
• Oversees the operations of the parish offices. Hires, supervises and evaluates parish secretarial, clerical, financial and maintenance staff with approval of the Pastor
• Monitors cash flow and projects needs for normal operations
• Consults with and advises Pastor and principals on trends or issues that should be considered in long range planning
• File or supervise the completion of all required Federal and State tax forms and reports
• Attends Parish Staff Meetings & Finance Council Meetings, also provides information or attends School Board Meetings and Parish Council Meetings as needed/requested
• Attends diocesan meetings as required or as requested by the Pastor
4. Facilities/Resources:
• Supervises maintenance of all parish properties and buildings and vehicles
• Maintains bus driver records and compliance reports
• Collaborates to file cafeteria reports with the appropriate governmental agency
• Establishes and monitors preventative maintenance programs for all properties
• Collaborates and shares input for security of all parish properties
• Establishes policies and manages programs to purchase materials, supplies and equipment for all parish/school use
• Solicits and reviews bids and negotiates service contracts for parish and school.
5. Other duties as assigned
III. ACCOUNTABILITY & COLLABORATIVE RELATIONSHIPS
• Pastor and Pastoral Leadership Team
• Principal and school office staff
• Maintenance Director
• Transportation Director
• Parish Office Staff
• Director of Development
IV. WORKING CONDITIONS
• The Business Manager works beyond normal working hours, and frequent evening and/or weekend work is required
• Work environment is primarily in an office setting where the employee is required to do extensive computer work. Employee is expected to walk, talk, reach, stand, sit, hear, and use repetitive motion of hands and feet, and may be required to lift up-to 25 lbs
• Regular, reliable attendance is required
V. QUALIFICATIONS & SKILLS
• A heart for service and a commitment to the Catholic Church
• Valid Driver's License is required
• Must possess knowledge of accounting principles and practices
• Must have supervisory experience and the ability to manage
• Demonstrated organizational skills and ability to meet deadlines
• Must possess excellent interpersonal communication skills
• Must have the ability to maintain confidentiality
• Must possess computer skills necessary for this position
• Must possess the ability to present oneself in a professional manner
• Bachelor's Degree in Business Administration with a major in accounting desired
• Five (5) years qualifying experience, in non-profit, for-profit, education, or training
