Accounting Assistant

Accounting Assistant
Position Summary

Position Overview

The Accounting Assistant is accountable to the Vice President of Finance and works with employees and managers of Pinecrest Academy to ensure proper recording of all receivables and payroll data

The Accounting Assistant will post all customer payments by recording check and credit card transactions

The Accounting Assistant will assist in the annual re-enrollment process

The Accounting Assistant will compile, review and enter payroll data, post wages, reconcile errors and maintain payroll records utilizing the payroll software

The Accounting Assistant will consult with employees regarding any payroll or paid time off discrepancies

The Accounting Assistant will keep and audit all records of paid time off

The Accounting Assistant will prepare and issue paychecks

The Accounting Assistant will prepare periodic reports of earnings, taxes and deductions

The Accounting Assistant will be responsible for assisting in reconciliations, including but not limited to, time and attendance, benefit billing, payroll deductions and stipends

The Accounting Assistant will record all employee complaints, questions and concerns about payroll services and communicate those to the Vice President of Finance

Qualifications

The Accounting Assistant should meet the following requirements:
Bachelor's degree in Business Management, Management or General Business
Minimum of two years related payroll experience
Must possess strong customer service skills, ability to communicate effectively, work with accuracy, and maintain confidential information
Excellent attention to detail
Excellent written and oral communication skills
Ability to mulit-task and work independently in a fast-paced environment
Strong organizational abilities, sound judgement, and problem solving skills
Overall broad-based accounting knowledge and general ledger experience

Specific Responsibilities

The specific responsibilities of the Accounting Assistant include but are not limited to:
Record all payments received in the appropriate Financial Edge module ensuring all payments are recorded in the appropriate revenue account
Research, as necessary, payments received to ensure proper revenue recognition
Collect, confirm and process all time sheets
Verify taxes and deductions
Prepare and distribute all paychecks
Track all employee paid time off
Assist in month end reporting procedures
Assist in annual audit including work paper preparation and onsite support of auditors
Assist Vice President of Finance as needed in special projects and additional tasks

Supporting Materials

Guidebooks, policies and procedures are available in the School Manual to support the Accounting Assistant in the execution and achievement of this position's specific responsibilities.