St. Jerome Catholic School in Fort Lauderdale, Florida has an opening for a qualified 12- month, full-time Director of Admissions/Office Manager. Primary duties are coordinating the prerequisite admissions documents, arranging admissions tests for new students, sending acceptance letters to students, coordinating tours, and overseeing student scholarships. As Office Manager, s/he will overseeing the administrative assistant, the clinic, and acting as the safe environment coordinator. The Director of Admission/ Office Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.
Schedule: Monday-Friday 7 a.m. to 3:30 p.m. including nights and weekends as needed.
Essential Functions include:
• Request, in writing, school records from applicants for admission (registration form, health records, etc.).
• Coordinate the admission process for new students and re-admission of all other students in school via means of:
o Completed forms required.
o Tests for new students.
o Required documents.
o Letters of acceptance.
• Enter data and keep accurate records for student enrollment for each grade level.
• Oversee student scholarships and scholarship compliance.
• Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment.
• Maintain confidentiality regarding school/workplace matters.
• Model and maintain high ethical Catholic standards.
• Demonstrate initiative in the performance of assigned responsibilities.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment, especially school minder.
• Keep principal informed of potential problems or unusual events.
• Respond to inquiries and concerns, via phone and/or e-mail or mail, in a timely manner and document interaction.
• Build and maintain good working relationships with other team members, exhibiting good interpersonal skills.
• Demonstrate support for the school system, its goals, and priorities.
• Demonstrate initiative in identifying potential problems or opportunities for improvement.
• Prepare all required reports and maintain all appropriate records.
• Attend computer training classes and staff meetings.
• Assist with school tasks as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service.
• Other duties as assigned.
Qualifications:
• High school diploma and 5 years' clerical experience in a customer-service environment; Non-profit helpful.
• Preferred: Bachelor's degree with 1 year of school experience.
• Knowledge of schools' admissions processes, particularly Catholic schools.
• Ability to maintain confidentiality concerning student files and sensitive information.
• Good time management skills, including ability to manage several projects at the same time; able to retain accuracy in an environment of competing deadlines.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good oral and written English-language communication skills, including clear speaking voice; Spanish a plus.
• Proficiency in MS Outlook, Word, and Excel.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Must be supportive of the mission and tenets of the Roman Catholic Church. Experience in a Roman Catholic environment a plus.
• Knowledge of basic tenets of Catholic Church.
• Must have a professional demeanor.
To apply: Send resume with cover letter to the principal, Tara Marino, at [email protected].
Subject line should read: Director of Admissions/ Office Manager.
In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse please visit: http://info.flclearinghouse.com/.
