HUman Resources Assistant

SUMMARY:

The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations. General areas of responsibility include staff recruitment, benefit administration, organizing staff events and support of the overall human resource functions.

QUALIFICATIONS:

• Must understand and support the mission of the Daughters of Charity and Vincentian Values as stated in the Seton Employee Handbook
• Must possess personal qualities of integrity, respect for others, good judgment, and good communication skills

EDUCATION AND EXPERIENCE:

• Associate degree in Human Resources or related field. Bachelor's degree preferred
• Minimum of three years of experience in a variety of Human Resources functions or as administrative assistant; experience working with a nonprofit organization a plus

SKILLS, KNOWLEDGE AND ABILITIES:

• Must be supportive of the mission of the Daughters of Charity of St. Vincent de Paul, Province of the West (DC) and Ministry Services of the Daughters of Charity (MSDC)
• Must model DC Values in carrying out work activities and responsibilities
• Must be able to respect and maintain confidentiality of sensitive information
• Proven ability to work effectively and diplomatically with a wide variety of individuals and groups
• Ability to develop and work with collaborative partnerships, both internal and external to the organization
• Proven ability to use sound judgment, tact, and discretion in handling sensitive employment issues, and to respect and maintain confidentiality of sensitive information
• Excellent written and oral communication skills; approachable communication style
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to speak/comprehend Spanish a plus
• Detail oriented with an ability to maintain accurate records
• Ability to plan, organize and follow through on projects
• Ability to handle multiple projects simultaneously; flexible

ESSENTIAL DUTIES:

• Prepare job postings
• Coordinate online employment application intake
• Assist with new-employee orientations
• Coordinate personnel file maintenance
• Assist employees and supervisors with basic interpretation of HR policies and procedures
• Maintain confidential personnel files
• Respond to reference checks and verifications of employment status
• Assist the HR Director with HR projects
• Assist with benefits administration
• Schedule requested meetings for the Director of Human Resources
• Maintain organization charts
• Assist with scheduling and planning of staff related events
• Initiate and process expense approval forms as needed
• Provide support to standardize HR procedures and forms
• Other duties as assigned

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to lift up to 25 pounds without restriction
• Ability to sit for long periods of time
• Ability to work on a computer for long periods of time
• Ability to use standard office equipment such as computers, calculators, copy machines, scanners, postage machines, telephone systems
• Ability to multi-task and prioritize as necessary
• Ability to follow instructions and to ask for clarification as needed
• Ability to lift, bend, stoop and reach for supplies, packages, etc.