Part-Time Office Administrator Employee Position Title: Part-Time Office Administrative Assistant Reports to: Pastor / Operations Manager FLSA Status: Non-Exempt Work Schedule: Monday 8am - 3pm, Tuesday & Friday 8am - 5pm Hourly Rate: Competitive hourly rate based on experience. Location: Light of the World Catholic Parish Littleton, Colorado
Position Summary The Part-Time Office Administrative Assistant will be part of a two person team. The Office Administrative Assistant serves as the face of Light of the World Catholic Church. This person will be a welcoming and organized presence within the parish offices, supporting the pastoral team, ministries, and parishioners. This role is responsible for administrative, liturgical, and hospitality-oriented tasks that help ensure the smooth day-to-day functioning of the parish. The ideal candidate is detail oriented, compassionate, discreet, and committed to serving the mission of the Catholic Church.
Key Responsibilities Administrative & Stewardship Support • Handle daily voicemails, phone calls, and walk-in visitors with professionalism and pastoral sensitivity. • Maintain and update the parish staff directory, birthday lists, and associated teams for birthdays. • Manage incoming mail daily. • Process mailed-in offertory donations and ensure accurate documentation. • Assist offertory counters as needed. o Contact parishioners when checks require correction or clarification. • Oversee ink cartridge recycling and office organization.
Ministry & Event Support • Assist in parish event planning, including coordination and day-of support. • Support ministry events requiring staff assistance. • Serve as a ministry liaison, ensuring communication between ministries and the parish office. • Provide general support for ministry needs. • Help coordinate annual parish gatherings such as the Ministry Fair and Ministry Appreciation Dinner. • Provide administrative support for the Food Pantry and Praying for the Dying Ministry, including labels, nametags, and materials. • Coordinate with outside groups (AoD events, other parishes, Catholic organizations.)
Purchasing & Hospitality • Manage purchasing and ordering of parish office kitchen supplies (snacks, coffee, etc.). • Order lunch for Staff Connect birthdays (typically Tuesdays or as scheduled).
Team Shared Responsibilities • Assist with Mass intention scheduling. • Support parish ministries by helping with registrations and forms (e.g., Men's Club events, scholarship forms, liturgical ministry sign ups, etc.). • Facilitate requests for anointing of the sick or priest visits, ensuring timely communication. • Oversee and troubleshoot the copier, including contacting service providers as needed.
Qualifications • Commitment to the mission of forming disciples to live and share the abundant life of Christ. • Prior experience in administrative support, parish work, or ministry preferred. • Excellent organizational and multitasking skills. • Strong communication and interpersonal skills with a pastoral heart. • Warm, welcoming demeanor for interactions with parishioners, volunteers, and visitors. • Proficiency with office technology, including email, databases, and Microsoft Office Suite; familiarity with parish systems (e.g., ParishSoft, Flocknote) is a plus. • Ability to handle confidential information with discretion. • Practicing Catholic strongly preferred
Physical & Work Environment Requirements • Ability to remain at a desk or reception area for extended periods. • Ability to lift light office supplies or materials (typically under 20 lbs). • Work performed in a friendly, community oriented parish office environment.
