JOB TITLE: Benefits Coordinator
DEPARTMENT: Lay Benefits Department
REPORTS TO: CFML/FMLA Leave Manager
SUMMARY: The Benefits Coordinator's primary responsibility is to provide administrative support to the Benefits Department of the Archdiocese of Boston. Other key responsibilities include supporting the Catholic Family Medical Leave (CFML) program, Family and Medical Leave Act administration, Continuation of Coverage program, and Open Enrollment for both the RCAB Health and Dental Plans and Supplemental Benefits. The Benefits Coordinator will work primarily on-site at the Pastoral Center in Braintree.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serve as the first point of contact to the Benefits Department by answering in-bound telephone calls on the main line, responding to emails sent to the main benefits email address, and triaging calls and emails to the appropriate member of the Department as needed.
• Support the administration of the FMLA, which includes gathering information to determine employee eligibility, preparing required employer notices, and tracking leaves.
• Support the CFML program by determining employee eligibility, managing payroll data, entering and tracking CFML data, preparing and uploading demographic files, and compiling claims and income reporting.
• Prepare, mail, and distribute daily, weekly, monthly, and other mailings as needed. Utilize mail merge function as appropriate.
• Provide administrative assistance with Open Enrollments for the Health and Dental Plans and Supplemental Benefits.
• Maintain department contact list for participating locations and access lists for benefit administration system; monitor for discrepancies and updates needed.
• Complete filing, printing, and scanning on a regular basis.
• Assist with Long Term Disability and Life Insurance applications.
• Assist with data entry and data review.
• Assemble Trustee binders.
• Update/assemble benefit materials, including new hire and open enrollment packets.
• Provide administrative assistance with planning for health fairs, vaccine clinics, retirement seminars, and other on-site wellness events.
• Process monthly vendor invoices, including obtaining necessary approvals and submitting to Finance.
• Monitor office supplies and submit orders as needed.
• Retrieve and distribute mail. Bring outgoing mail to the mail room.
• Conduct benefits orientations for new hires and newly benefit-eligible employees.
• Review department website and Intranet page for necessary updates and post updates as needed.
• Assist with administration of supplemental benefits, including auditing enrollments, and processing changes, new enrollments, and terminations.
• Process Continuation of Coverage Health and Dental Plan enrollments and disenrollments, which includes coordination with the Finance Department.
• Other duties as needed.
QUALIFICATIONS:
• Bachelor's degree in Business Administration, Human Resources, or related field is preferred but not required. Relevant work experience considered in lieu of college degree.
• One to two years of experience in a Human Resources and/or Benefits and/or Communications function preferred.
• Strong Microsoft skills, particularity in Word, PowerPoint, and Excel. Experience with graphic design, website maintenance, and webinar programs a plus.
• Knowledge of payroll and benefits software a plus.
• Knowledge of HIPAA compliance a plus.
• Knowledge of FMLA and leave management a plus.
• Ability to prioritize, work efficiently, complete tasks within deadlines, and multitask.
• High level of attention to detail and accuracy.
• Experience in handling confidential information.
• Ability to work independently.
• Ability to communicate effectively through e-mail and/or telephone.
• Willingness to support the mission of the Catholic Church. The ability to comfortably work with priests and religious sisters is greatly desired.
PHYSICAL PERFORMANCE ELEMENTS:
• Ability to use a computer keyboard for up to 8 hours/day.
• Ability to sit for up to 8 hours/day.
• Ability to lift up to 20 pounds.
• Ability to communicate by phone on a regular basis.
To apply please send resume and cover letter to [email protected].
Salary range $23-$29 per hour
The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
