Business Manager

Mary Help of Christians Academy

Job title: Business Manager

Job summary: The Business Manager supports the mission of Mary Help of Christians Academy through responsible fiscal action that promotes the financial strength and stability of the school. He/She operates in collaboration with and under the direction of the Head of School and the Finance Chairperson of the Board of Trustees in all matters, and most particularly in the development of the school's long-range financial plan and the preparation of the budget. He/She managed day to day fiscal matters, maintaining the bookkeeping, interpreting the financial data at hand, managing records responsibly and compiling reports for the Head of School and various committees. The Business Manager ensures that the school is operating in a cost-efficient manner according to the best financial practices and the policies and procedures of Mary Help of Christians Academy, and the Salesian Sisters of the St. Joseph Province. This position reports to and is evaluated by the Head of School.

Essential job functions:

Supports and uphold the philosophy of Catholic education and the mission of the Academy;
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church;
Supports and adheres to the Code of Conduct and policies and procedures of the Academy, Salesian Sisters Province and Dioceses of Paterson;
Maintains confidentiality regarding school matters;
Prepares monthly financial statements for the school's operations, reserved funds, parent association funds, and activities' funds;
Prepares, submits and records payroll and the related tax and retirement fund transactions;
Maintains records and communication with the Treasurer of the Province, the Development Office, and the Board of Trustees;
Serves as contact for employees regarding benefits enrollment, payroll information, deductions, direct deposit program, insurance and retirement;
Process and executes accounts payable and receivable;
Reconciles all accounts and performs end-of-year close-outs;
Performs budget analysis and keeps the Head of School informed of budget trends, reviewing before each Board meeting;
Supports the billing of tuition and fees through detailed record-keeping, and direct follow up on delinquent accounts;
Analysis of grant and aid application and provides input assistance to Financial Aid Committee;
Communicates effectively within the school community;
Meets staff development guidelines as set forth by the local administration;
Demonstrates professionalism in conduct, demeanor, and work habits.

Important job functions:

Collaborates with peers to enhance the work environment and support planning
Oversees contracts for office equipment placed throughout the campus
Manages lease and rental agreements for use of facilities
Provides assistance to the Head of School in the development of the annual budget
Implements management of funds and investments per the direction of the Head of School
Maintains appropriate filing system (paper and digital) including archiving requirements for payroll, accounts receivable, accounts payable, monthly finance
Works in conjunction with the Academy's outside Certified Public Accounting firm in preparation of the Annual Certified Audit Report
Attends and assists with school events when cash is involved and insures appropriate cash handling procedures.
Manages incidental billing for other family charges
Supports the school lunch program and Mary Mart by handling cash deposits
Performs other duties as assigned by the Head of School/ and or the Deans

Minimum qualifications:

Education/Certification:
Bachelor's degree in related field

Experience:
Accounting and bookkeeping experience required

Knowledge, abilities, and skills:

Knowledge of the basic teachings of the Catholic Church
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology- including but not limited to Quickbooks, Facts, Google Docs and Microsoft Office
Skill in critical thinking, planning, analyzing, and interpreting financial reports

Working Conditions:

Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to work in standard office and school conditions

Terms of Employment:

Twelve month Administrative contract. 10 PTO days
Paid vacation according to accrual based on time worked.