Parish Accountant

Job Description
Position Title: Parish Accountant
Supervisor's Title: Director of Administrative Services (DAS)
Status:Part time / Hourly/ Non-Exempt (20-25 hrs/week)

Job Summary: The Parish Accountant is responsible for maintaining and managing all financial information of the Parish and School. The Parish Accountant reports to the Director of Administrative Services and works with the Financial Assistant to implement the accounting functions of St. Mary's Congregation.

Understands and appreciates that all funds we have come from the generosity of Parish families through the Grace of God
Finds and proposes savings and efficiencies whenever possible
Maintains accurate filing, recordkeeping, and reporting systems for all parish financial matters. Responsible for the General Ledger & Financial Reporting
Administers cash flow management with purchasing and payment schedules clearly defined
Monitors the collection, counting, recording, depositing, and reconciling of parish & school revenue from all sources. Performs daily and monthly banking functions (deposits, transfers, ACH) including reconciliations of all accounts
Oversees/directs parishioner volunteers who perform our weekly "Cash Count" of offertory and parishioner contributions
Acts as a resource to our ministries in all financial matters, from planning to reporting
Responsible for auditing proper coding of expenses
Parish contact with financial institutions in collaboration with the DAS
Ensures internal controls consistent with Archdiocesan policies
Provides accurate, timely reports to the DAS and department heads; with some additional reports created as needed during the parish budget cycle
Payroll/HR Support
Completes payroll and manages onboarding/terminations, etc. using PayChex Flex
Performs Employee benefit management (insurance, pensions, salary changes)
Collaborates with the DAS on compensation, benefits, and financial processes
Annual tax form preparation/distribution (vendor 1099's; employee W-2's; 1095-C; etc)
Knowledge, Skills, & Abilities:

K: Knowledge
A dynamic Catholic faith. We desire someone whose relationship with Jesus is active and personal
Bachelor's degree or equivalent experience required, Business Administration, Accounting, or Finance preferred
Work experience in accounting or bookkeeping is preferred
Non-profit experience preferred
Working knowledge in MS Office, accounting software, and general office technology
Experience with ParishSoft, PayChex, Parish Data System, Vanco applications a plus
Ability to collaborate as part of a team

S: Skills
Ability to sense when expenses are unreasonable and question them in diplomatic and appropriate ways
Professional working attitude and collaborative approach with positive attitude
Strong verbal and written communications skills
Proficient with computers, and able to rapidly learn new systems
Able to manage competing priorities and demands on your time

A: Abilities
Ability to pray with other staff members
Attention to detail
Ability to multitask, prioritize, and organize and switch between multiple active projects
Ability to maintain confidentiality
Exhibit patience, flexibility, and dependability
Ability to work with and without direct supervision
Active participant in the Catholic Church preferred

ADA Physical Requirements:
This role functions in an office environment and uses standard office equipment. The employee is regularly required to sit, stand, walk, talk and hear.

The employee is frequently required to sit for extended periods; use hands; reach with hands and arms
Close vision required for paperwork and computer
Able to utilize a computer keyboard, monitor, and telephone

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nature of Supervision Received:
This position requires moderate supervision, but works largely independently within the established procedures for the maintenance of our office efficiency and visitor and staff experience. Changes in those procedures should be agreed upon with the Supervisor as they may impact large numbers of parishoners.

Judgment Exercised/Decisions Made:
The Employee is expected to take initiative and make decisions based on the mission and vision of the parish and/or school and direction from the supervisor and/or Pastor. This includes behaving in a way consistent with our Parish Mission and Catholic values. This role has an element of expense control and stewardship.

Parish Employee Handbook:
Further requirements and responsibilities are provided in the employee handbook that speak to the moral, ethical and general responsibilities of employees.
Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.