Program Coordinator

Program Coordinator
Office of Catholic Schools
Diocese of Madison

Application deadline: March 1, 2023. Send cover letter and resume to: [email protected] with "PC Application" in the subject line.

For a full job description visit: https://madisondiocese.org/employment-1

Summary/Objective:
To assist the Office of Catholic Schools in the management of all programs and initiatives. To serve as the first point of contact for administration, faculty and staff of Catholic Schools in the Diocese of Madison.

Essential Job Functions:
Assist the Superintendent and Assistant Superintendent in their daily workflow and with specific initiatives including:
• Event Planning
• Communication
• Assist with the annual, WRISA accreditation process for schools.
• Office Management & Organization
• Information Management
• Manage the finances of the Principal Association Board.

Required Competencies:
• Highly organized and self-motivated / able to take initiative, recognize needs and work to meet them
• Able to learn quickly, follow directions and improvise when necessary
• High level of professionalism and trustworthiness
• High level of confidentiality
• Excellent interpersonal and communication skills, verbal and written
• Prudent, precise and professional in all electronic communications
• Focused, flexible and calm under pressure
• Identifies problems and presents solutions
• Able to work with and meet deadlines
• Proficient typing and data entry skills
• Proficient with Microsoft Office and Google Drive
• Proficient or advanced skill with Microsoft Excel and Outlook
• Proficient with document and presentation design across various platforms (PPT, Prezi, Google slides, MS Word, Publisher, Adobe Acrobat, etc.)
• Proficient with Survey Monkey, Flocknote, Zoom and web contact tools

Required Education & Experience:
• High School Diploma or equivalent
• Evidence of continuous learning and/or job training
• 1-2 years previous experience as an administrative assistant or equivalent

Additional Qualifications:
Practicing Catholic and knowledgeable about the faith

Work Environment & Physical Requirements:
• Physical ability to shop for and deliver various food and food preparation / service items.
• Physical ability to lift up to 35 lbs. and perform meeting room set up including moving tables and chairs
• Working evenings and/or weekends if needed during busy work cycles

Work Relationships:
• All diocesan offices for the Diocese of Madison
• Administration and staff members from other dioceses in Wisconsin
• Administration, faculty and staff of all schools that are a part of the Diocese of Madison
• State and National organizations such as WRISA, WCRIS, NCEA

Full Time/Part-Time: Normal Work Days & Hours:
Full Time 40 hours per week / 5 days per week
8:00 / 8:30 to 4:30 / 5:00

Travel Requirements:
• Frequent short trips to acquire meeting necessities and provide catering services
• Occasional attendance at events outside the Madison area