The Operations Coordinator supports EWTN News leadership by managing team coordination, logistics, and operational workflows with a focus on efficiency and communication. This position bridges multiple functions, including HubSpot management, contract tracking, and event planning, to enhance organizational effectiveness.
WHAT YOU WILL DO:
• Support the COO and Strategic Operations Managers of EWTN News by drafting memos, briefs, and correspondence, as well as calendaring, meeting preparation, expense routing. • Support Digital Marketing and advertising initiatives through email and e-blast execution; maintaining list hygiene and performance reports; track YouTube analytics, revenue, and projections. • Maintain the master contract and subscription tracker; flag upcoming renews as needed. • Serve as first point of contact for inbound internal and external requests directed to the COO and Strategic Operations Manager; draft responses appropriately. • Partner with administrative team to support office management, coordinate meeting logistics, track cross-functional deliverables, and support billing-related tasks. • Collaborate with teammates for special events planning for both on and off-site. • Draft and maintain standard operating procedures; identify process gaps and recommend practical improvements.
ABOUT YOU:
• You have a minimum of three to five years of prior experience in operations, administrative, or coordinator roles, ideally in media, publishing, or a mission-driven organization. • You have a BA in Journalism, Communications, or other related field. • You are a practicing Catholic with an understanding of the faith and a strong commitment to EWTN's mission. • Mid-level HubSpot experience or demonstrated ability to learn HubSpot quickly; ability to work efficiently with email workflows, list management, and basic reporting; proficient working with the Microsoft 365 suite. • Excellent written and verbal communication skills, with the ability to draft professional correspondence on behalf of leadership. • A pro-active self-starter with a can-do attitude and a strong work ethic. • Highly organized and detail-oriented; able to multi-task at a high level to manage multiple priorities across competing stakeholders. • Comfortable using AI tools to accelerate routine work; prior experience using Copilot, ChapGPT or equivalent is preferred. • Ability to work with discretion and project a professional demeanor at all times; proven ability to handle confidential information. • Flexible to work an adjusted schedule when necessary, for events and special projects.
PREFERRED QUALIFICATIONS:
• Bilingual; proficiency in reading/writing/speaking in any language(s) in addition to English; Spanish is preferred • Experience supporting executive-level leaders • Familiarity with monday.com or equivalent project management tools
WHAT YOU'LL LOVE ABOUT WORKING HERE:
• We offer a career with purpose! Apply your God-given talents, knowing your contributions help to advance EWTN's mission of sharing the Gospel with the world. • Caring environment. We value the importance of family/life balance and welcome you as an EWTN family member, not just an employee. • Worship at work! Freedom to participate in Mass, visit the chapel for prayer or attend an annual retreat. • Competitive salary and comprehensive benefits package including Health, Dental, Vision, Life & Disability insurance and Retirement Savings Plan. • 11 Paid Holidays and generous Paid Time Off program. • Tuition reimbursement for online continuing education and degree programs through our partnership with Catholic International University. • Ability to learn alongside legacy employees while bringing new ideas to the growing team!
WHAT TO DO NEXT: If you're ready to get started on EWTN's mission to bring the Gospel to the world, please apply directly at www.ewtn.com/employment.
Thank you for considering EWTN and we look forward to hearing from you!
