The ADMINISTRATOR FOR OPERATIONS AND FINANCE is a part-time position responsible for the daily operational, administrative, and bookkeeping functions pertinent to ordinary administration and fund-raising functions.
Financial Planning and Budgets • manage the transition of financial operations from our external accounting firm back into FFHL; • oversee the annual operating budget process in collaboration with the President and operational staff; • maintain the budget within the accounting package (QuickBooks) providing budget reports as needed; • coordinate preparation of all disbursement project / program budgets; • support budget requests for grant applications made by FFHL.
Accounting • implement effective internal accounting controls for the accuracy of financial transactions and record keeping; • maintain up-to-date policies and procedures, and ensure accounting records are in accordance with GAAP, non-profit accounting principles and standards; • record and monitor accounts payable, pledge transactions, accounts receivable, donor contributions, cash receipts, bank and investment reconciliations, and payroll activities; • prepare checks and bank wire transfers for proper authorization and disbursement; • prepare bank deposits; • manage invoice and contract payments, and recording of transactions; • develop accurate revenue forecasts and analysis of event revenues and expenses. • assist with quarterly closing procedures for timely production of financial reports; • maintain the chart of accounts on multiple platforms (accounting system, payroll, credit cards); • coordinate with the external accounting firm for financial statements, closing schedules, and management narrative.
Reports • prepare QuickBooks reports as needed / as requested; • prepare periodic Jerusalem scholarship account report; • coordinate preparation of timely donor reports with donor relations team (contracted services); • maintain financial, administrative and documentation archives in a cloud based system.
Audit and 990 • support the annual audit process and preparation of Federal Form 990 under the direction of the CPA.
Donor Management • record contribution receipts into the accounting program; • reconcile credit card donor receipts between bank statement, accounting program and fund raising program; • collaborate with the donor relations team (US based contracted service) for the timely management of contributions, appropriate classification of donor restrictions, and providing timely updates; • manage charity accreditations - GuideStar and Charity Navigator; • provide accounting for FFHL legacy programs.
Grant Writing Program • support grant writing personnel; • manage all financial, program, and grant accounting and reporting functions; • provide grant application budgets requested by funders; • track reporting on the use of grant and other funding resources, both internally and externally.
Grant Disbursements • partner with Custodial Treasurer (Jerusalem) and Scholarship Program Administrator (Jerusalem) to ensure timely and rigorous management of project budgets, providing timely updates on spend rates and advising on cost allocation; • collaborate with the Development team to reconcile financial records, verify donor restrictions, correctly classify and account for disbursed funds.
Investments • provide timely accounting for general unrestricted, restricted and endowed funds and ensure compliance with donor stipulations and investment policy.
