Position: Advancement Coordinator
Reports to: Director of Advancement
Classification: Non-Exempt; Full-time
Reporting to the Director of Advancement, the Advancement Coordinator is responsible for the AMS gift acknowledgment process, which is a robust, multi-faceted and critically important effort that requires an enhanced level of attention to detail. The Advancement Coordinator is committed to personalizing and enhancing the donor experience with a philosophy that an acknowledgement letter serves as a way to recognize individual donors according to AMS protocol while respecting the wishes of the individual donor and not just a tax receipt.
The Advancement Coordinator is also responsible for providing diverse administrative support to the Advancement staff and is involved in all fundraising initiatives. The Advancement Coordinator will assist with updating donor data, special events, prospect research, and grant writing.
Essential Duties and Responsibilities:
1. Primary responsibility is the timely, accurate and personalized gift acknowledgment process to multiple constituencies (i.e., active-duty and retired military personnel, active-duty and retired military chaplains, clergy, and civilians).
2. Responsible for professional and courteous communication with, and timely response to, phone calls, email and written correspondence received from constituents and benefactors of the Archdiocese; forwards inquiries, requests, or important donor information to the Executive Director of Planned Giving and Major Gifts, Director of Advancement, CFO, and other members of the AMS staff as appropriate.
3. Working closely with the Office of Finance, the Advancement Coordinator is responsible for ensuring that all internal donations are batched in an accurate and timely manner.
4. Updates individual donor records and maintains AMS database integrity by routinely merging duplicate records; captures and updates personal and business contact information, removing invalid data.
5. Responsible for professional and courteous communication with, and timely response to, phone calls, email and written correspondence received from constituents and benefactors of the Archdiocese.
6. As an integral member of the Advancement Team, assists as requested in the planning and implementation of AMS events (i.e., Annual Benefit, Marine Corps Marathon, Annual Memorial Mass reception, and regional events). This may include assisting with pre-event details, responding to event inquiries from donors and constituents, assisting with registration, and staffing the event.
7. Develops and maintains productive and respectful relationships with clergy, staff, chaplains, donors, volunteers, and friends of the military and the Church.
8. Other duties as assigned.
Education and Experience:
• Bachelor's degree; may be substituted by experience
• At least two years prior administrative experience, preferably in a
Fundraising/Development Office preferred
• Prior Experience with Salesforce or other Fundraising Database
• Proficiency in Microsoft Office (Word; Excel; PowerPoint) required
Knowledge, Skills and Abilities:
• Commitment to the values and mission of the Archdiocese with a comprehensive understanding of the Catholic Church and military life and structure.
• A self-starter with initiative and follow through even when no one is overseeing her/his work; seeks opportunities for collaboration and cooperation across AMS offices.
• Excellent interpersonal, leadership, and communications skills, both written and verbal.
• Excellent organizational skills and attention to detail.
• Demonstrated understanding of the importance of customer service and the ability to provide the same.
• Ability to meet deadlines while managing multiple projects.
• Ability to work both independently and in a team.
• Detail-oriented with excellent organization skills, including the ability to manage multiple demands and/or projects simultaneously.
• Able to apply sound judgment, maintain the confidentiality of proprietary data, and conduct oneself with integrity and focus.
• Flexibility to attend and staff evening and weekend events as required.
• Sense of humor and comfort level in working in a fast-paced environment.
• Desire to work collaboratively and with spirit of teamwork and collaboration.
About the Archdiocese:
The Archdiocese for the Military Services, USA (AMS), was created by Pope Saint John Paul II in 1985 as the only Catholic diocese responsible for the pastoral care of Catholics in the Military, their dependents, patients in VA hospitals, students at the service academies and federal employees working outside of the U.S. The Archdiocese is the only Catholic endorsing agency that endorses and grants faculties for priests to serve as chaplains in the U.S. Military and VA Medical Centers.
AMS-endorsed priests serve at more than 220 U.S. Military installations in 29 countries, making the AMS the nation's only global archdiocese. AMS-endorsed priests also serve at 153 VA Medical Centers throughout the U.S.
Worldwide, an estimated 1.8 million Catholics depend on the AMS to meet their spiritual and sacramental needs.
The Archdiocese is a religious institution and religious employer. As such all Archdiocesan employees share in the mission, which Christ entrusted to the Church, to spread the Gospel, to serve our sisters and brothers, and to build up the Body of Christ, which is the Church. Employees-both at work and in their daily life-must respect, appreciate, and uphold the teachings, principles, legislation, policies, and traditions of the Catholic Church in word, lifestyle, and example.
As partners in Christ, our work is not only occupational but vocational: a call to defend life and improve its quality by bearing witness to the presence of Christ and His Church in the World. For more information on the Archdiocese for the Military Services, USA, visit www.milarch.org, the only official website for Catholics in the U.S. Military.