From its conception, the Saint John Paul II National Shrine was intended as a response to Saint John Paul II's call for a "new evangelization," echoed today by Pope Francis. It strives to be a place of genuine encounter with the living God - a place where God, who "entered history," heals and renews every dimension of human life and cultures. Liturgy being at the heart of the Shrine's life, the Liturgical Coordinator ensures that the public acts of worship of the Church be celebrated in that same spirit.
Under the authority of the Executive Director and as a member of the Mission and Ministry Department, the Liturgy Coordinator oversees all liturgical needs of the Shrine by ensuring the excellence of daily liturgies and special liturgical celebrations in accordance with established Church norms and rubrics; by coordinating and providing a quality liturgical experience that celebrates and strengthens the faith of the diverse visitors and communities that come to the Shrine as pilgrims.
The Liturgical Coordinator works collaboratively with the Shrine's key constituencies (clergy, musicians, volunteers, faithful, visitors) to plan liturgies and manage the liturgical staff of sacristans, servers, lectors, and Eucharistic ministers. This sacred environment calls for candidates who can facilitate an atmosphere of peace and reverence, and handle stressful or last-minute requests professionally, with discretion, poise and respect.
Requires working some nights and weekends to manage the sacristy operations in rotation with other members of the staff to ensure liturgical coverage 365 days a year, including all holidays and feast days for Shrine events, visiting priests and pilgrimage groups at various times of day including early morning or early evening.
• SACRISTY - Oversees the sacristy and manages the day-to-day scheduling, training, and practice for sacristans, servers, lectors, and Eucharistic ministers. Arranges additional confessors, servers, lectors, and EMs as needed for special liturgies. Ensures adequate liturgical supply inventory and the proper maintenance of liturgical vessels, linens, etc. Prepares General Intercessions for weekday and Sunday Masses. Ensures that appropriate liturgical preparations be made for each Mass.
• LITURGY PLANNING - Works collaboratively with Shrine staff and external group representatives to plan liturgies. Effectively plans, organizes, and coordinates staffing and resources for these liturgies. Schedules Celebrants and confessors for Shrine Masses and confessions and ensures a substitute is present when the scheduled priest is unavailable. Prepares Mass texts and scripts for all Major Masses and liturgical events. Prepares worship aids for Sunday Mass and special liturgies. Acts as or appoints a Master of Ceremonies for all Major Masses and special liturgies.
• LITURGICAL INVENTORY - Secures all Shrine liturgical vessels, vestments, relics, and reliquaries and maintains an inventory of these items in an approved manner. Conducts an annual assessment of these items and recommends appropriate care, cleaning, or replacement as needed. Maintains original documentation for all relics and maintains the sacristy documentation of any approved loan or movement of any of these relics. Ensures a sufficient stock of liturgical supplies and initiates orders when supplies are low.
• DOCUMENTATION - Assists in the development of liturgical policies and procedures at the Shrine and maintains documentation for these policies and procedures. Maintains the Priest Contact and Priest Faculty databases. Maintains required canonical and archdiocesan documentation for Mass intentions and prayer petitions. Assigns Mass Intentions to each Celebrant and maintains an appropriate record of these intentions. Maintains and processes prayer petitions according to approved procedures.
• Supervisory or Team lead experience.
• Sound and thorough knowledge of Roman Catholic liturgical practice, including sacred music.
• Specialized knowledge of the liturgical rubrics of the Roman Catholic Church with a preference for advanced study of these rules.
• Several years of experience as a liturgist or acolyte in a Shrine, cathedral, large parish or a major pilgrimage destination, including familiarity with preparing Masses for bishops or cardinals, large numbers of visiting priests, or Masses with multiple concelebrants.
• Highly motivated self-starter with a hands-on work ethic who can simultaneously manage a variety of activities while staying focused on achieving overall goals.
• Ability to work with diverse people and to create a collaborative team environment.
• Strong proven communication skills to interact with staff, visitors, musicians, and Roman Catholic clergy, exercising good judgement and discretion.
• Demonstrated confidentiality in handling documents or third-party conversations.
• Performs tasks with accuracy.
• This position requires the employee to be a practicing Catholic in good standing with the Church.
• Ability to lift up to 50 lbs. in order to move chairs, tables, and kneelers for weekly liturgies desired.
Systems/Technical Knowledge: e.g., Ingenium, Life70, IDM, Microsoft Word, Excel
• Familiarity with Microsoft Office or Spanish language fluency helpful