Accountant

The accountant works closely with the Director of Finance providing day to day fiscal and operational services ensuring the financial functions of the parish are carried out faithfully and in accordance with diocesan policies and guidelines as well as assisting in implementing the Diocesan policies on child protection across the parish.

Employment Status: Full time, non exempt: 40 hours

Position Reports to: Director of Finance

Qualifications

• Practicing Catholic who fully supports Church's teachings.
• Functions as a team member in the office and fulfill other duties as needed.
• Excellent attention to detail and organizational skills
• Self-motivated to accomplish daily tasks efficiently and on time.
• Possesses good interpersonal communication skills
• Computer skills including Word, Excel, Outlook, Publisher, and other management software.
• Knowledge and understanding of general accounting principles; knowledge of Quickbooks is a plus.
• Ability to meet deadlines
• Good verbal and written communication skills to provide parish information to staff and visitors to the office, as well as on the telephone.
• Flexible with time and able to prioritize tasks as needed.
• Keep confidentiality of parish and parishioners' information, prudence in all matters and professionalism when dealing with sensitive and difficult cases.
• Knowledge of how the parish operates
• Fluent in Spanish is a plus.
• 2-5 years experience in bookkeeping is a plus

Finances
• Assist Director of Finance with church and school payroll
• Review and prepare vouchers, including coding and payment of outstanding invoices, ensuring the parish bills are paid on time
• Monitor bank account on daily basis and make deposits
• Monitor, review, and enter credit card charges
• Review and record church and school receipts
• Enter employee information in payroll system and maintains employee files
• Maintain accounts payable, accounts receivable, and journal entry records and files
• Review and authorize payroll timesheets
• Reconcile Mass Intentions
• Provide supporting documentation for diocesan audit
• Record monthly and year end journal entries
• Distribute paychecks and other materials when Director of Finance is not available
• Attend diocesan administration meetings as necessary
• Reconcile and prepare payment of funds collected for others
• Collect and maintain W-9 file for vendors and prepares 1099s
• Collect COIs for new vendors and assist in the collection of COIs for existing vendors
• Coordinate and administer Bishop Lenten Appeal for parish
• Coordinate Annual School Gift Catalogue
• Prepare correspondence from Pastor for donations/contributions
• Prepare annual tax donation statements to parishioners
• Prepare and mail monthly capital campaign statements
• Prepare deposits for Mass intentions and other receipts or donations.
• Attend quarterly Finance Council meetings with the Director of Finance
• Work with the Director of Finance to ensure that policies and procedures are in line with Diocesan guidelines and that these are being adhered to.
• Coordinate with PTO in recording transactions and maintaining files
• Other as directed by Pastor and Finance Director

Child Protection
• Ensure a healthy and professional work environment across parish offices.
• Ensure all relevant policies, legal obligations and procedures are kept up to date and reviewed regularly
• Maintaining chains of communications among parish employees and volunteers.
• Work with parish liaison of the Office of Child Protection and Safety to ensure that all parish volunteers are in compliance with Diocesan and Parish Policies.