POSITION DESCRIPTION
The CBA President leads an Executive Team that is composed of the Principal, Vice President of Advancement, Vice President of Mission, Vice President of Enrollment Management, and Vice President of Finance and Operations.
The Vice President of Finance & Operations is responsible for managing all aspects of fiscal services of CBA including the yearly budget, accounting, fiscal reporting, cash management, payroll, insurance, accounts payable, tuition, and financial aid. The Vice President of Finance & Operations is responsible for leading the Finance Department, transportation services, building operations, food services, cleaning services, and school maintenance. The Vice President of Finance & Operations directly supervises Accounts Payable Assistant, Accounts Receivable Assistant, Payroll Assistant, and the Director of Maintenance and Facilities.
The Vice President of Finance & Operations will ensure compliance with all government regulations and CBA policies and procedures as it relates to fiscal management. The Vice President of Finance & Operations is supervised by the President, and the position requires close collaboration with the President of CBA and the Chair of the Finance Committee of the CBA Board of Trustees. The Vice President of Finance & Operations is a sitting member on the following Board of Trustees Committees: Finance, Building and Grounds, Technology, Enrollment Management and HR. The Vice President of Finance & Operations attends quarterly meetings of the CBA Board of Trustees.
JOB RESPONSIBILITIES
Develop the yearly budget and present the budget to the school President and Finance Committee for approval.
Provide financial information to the school President and the Finance Committee on a monthly basis. Reconcile bank statements on a monthly basis and review all statements prepared by staff members.
Review all general ledger activity on a monthly basis to ensure proper accounting and ensure budgetary control.
Ensure all items needed for year-end audit have been completed and provided to audit firm prior to engagement date.
Process all financial aid applications and determine appropriate awards and oversight of financial aid letters to parents.
Update and manage year-end forecasting of expenses/revenue on a monthly basis and report variances to the school President and the Finance Committee.
Plan and budget for capital projects.
Maintain fixed asset ledger.
Ensure proper cash management including timely and accurate deposits.
Maintain endowment-tracking spreadsheets for all endowed scholarships. Manage banking and investment relationships on behalf of the school.
Supervise the collection of tuition, cafeteria purchases, book purchases, field trip payments and all other student payments.
Process all campaign related activity. Report cash payments, loan processing, recordkeeping and summary reporting to the school President and Finance Committee.
Supervise budgetary control. Ensure expenditures are authorized by department heads and within budget. Variances are researched and reported to the school President and the Finance Committee.
Collaborate with the Director of Facilities to plan all summer building/grounds for approval by the President.
Prepare yearly mandated service reports for New York State reimbursement.
Prepare yearly reports for the New York State MST Grant.
Prepare yearly reports for reimbursement for the New York State Safety and Security Grant. Collaborates with the Vice President of Enrollment Management to maintain school enrollment numbers and maintain retention report.
TRAITS AND CHARACTERISTICS
The successful candidate for the Vice President of Finance and Operations of Christian Brothers Academy will be an individual who possesses these essential and preferred qualities; at a minimum:
Essential:
Knowledge and appreciation for Catholic schools
Fiscal management experience
Ability to establish and develop strong working relationships with fellow school leaders Excellent written and oral communication skills
Preferred:
Experience working in a school
Experience working in a Catholic school
Experience working in a Lasallian school
EDUCATION AND CAREER PATH LEADING TO THIS POSITION
Certification as a School Business Leader from any state is preferred. A Master's degree in business or accounting is strongly preferred.
GENERAL INFORMATION
Start Date: Assume responsibilities January 2026
Salary/Benefits: Salary range of $90,000 to $115,000 based upon experience with competitive benefits and retirement.
Application: Application materials are due by November 26, 2025. Please submit a resume, letter of intent, and at least two references. The letter of intent should address why you are interested in and qualified for the position. This is a confidential search until the final interview at which time references will be contacted.
While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.
Contact: Please send resume and other materials, by email only, addressed to: Vice President of Finance & Operations Search Committee, Christian Brothers Academy, [email protected]
