Business Manager

HOLY FAMILY CATHOLIC CHURCH

BUSINESS MANAGER

The Business Manager position reports to the Pastor and is responsible for overseeing areas of the business including accounting & financial management, business operations, payroll, vendor management, and human resource administration functions.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

 

Fiscal Management

·      Direct Accounting functions for parish

·      Perform Financial reporting to pastor, Finance Council, and Diocese.  Includes preparation of monthly balance sheet, income statement, and budget to actual comparison reports.

·      Prepare monthly account reconciliations.

·      Prepare annual Budgets and submit to Diocese

·      Participate in Parish Finance Council meetings

·      Supervise and monitor money handling procedures/cash counting

·      Direct Stewardship/Fundraising events.

·      Manage vendor relationships

·      Review financial controls and best possible business practices with regard to parish fundraising activities. [e.g. Fall Fest such as prepare all contracts for rides, entertainment, vendors, and others in collaboration with Fall Fest Committee.]

Personnel

The Parish Business Manager generally participates in the hiring, training and supervision of parish office staff.

·      Hire and train directly supervised staff

·      Maintain Job descriptions for all parish staff

·      Conduct annual performance review on all supervised staff or as needed

·      Create and maintain and a safe, productive and pleasant work environment

·      Supervise staff – maintenance, custodial and front office staff

 

Facilities Management

Holy Family parish must maintain and often improve or replace our facilities entrusted to our care. Tasks include but are not limited to:

·      Develop, monitor and administer vendor contracts/agreements

·      Supervises maintenance and custodial staff

·      Supervise routine maintenance, repairs, supplies

·      Oversee facility scheduling/usage

·      Oversee construction projects

·      Oversee technology and equipment purchasing and upkeep

 

MINIMUM QUALIFICATIONS

Education and Experience

To perform effectively in this position, the incumbent is required to have a working knowledge of budgets, accounting, facilities management, personnel processes and related laws.

•      At least five years of experience in a professional office management environment, desirable.

•      College degree in applicable field: finance and/or accounting, prefer CPA or equivalent.

 

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge

•      A wide-ranging knowledge of contemporary Human Resource practices, policies and procedures

•      Advanced bookkeeping principles and procedures

•      Church philosophy, principles and teachings

•      Working knowledge of parish and archdiocesan procedures and policies

 

Skills

•      Proficient in QuickBooks applications and certified through Intuit

•      Proficient in Microsoft Office

•      Able to communicate with people on all levels, including vendors, staff, and the congregation

•      Supervisory experience

•      Facilities management and basic construction knowledge

•      Strong oral and written communication with diplomacy and professionalism

 

Abilities

•      Maintain confidentiality at all times

•      Sit for sustained periods of time on a daily basis

•      Occasionally lift up to 50 pounds

•      Perform tasks requiring intermittent bending, stooping and walking

•      Sustain frequent movement of the fingers, wrists, hand and arms