Business Manager

General Summary of the Position

This position is responsible for managing the Financial and Human Resource operations of the Parish. The Business Manager oversees the proper recording of revenue as well as insuring expenses are within the budget approved by the Parish Finance Council. The Business Manager, under the guidance and supervision of the Pastor and Director of Parish Operations, makes recommendations and manages the Parish Staff with any human resource issues, benefits, and programs. Most importantly, the Parish Business Manager works with other teams in the Parish and School community to execute the mission and the vision of the Parish "as a diverse welcoming Roman Catholic Community rooted in the love of the Eucharist, prayer and study; seeking to know, love and serve God and our neighbor."

Essential Duties and Responsibilities of the Position

Oversees and Records the Weekly Collection. This position involves coordinating and training the volunteers and managing the staff members reconciling and recording contributions in the Parish Data system and the Parish Accounting System.
Manages the deposits, reconciliation and recording Parish Based Organization revenues and expenses in the Parish Accounting System. Processes monthly reports to the Organizations.
Reviews, posts Vendor Invoices, Parish Based Organization payment requests and obtains approvals and forms as needed for weekly payment processing.
Reviews shared Vendor expenses with the Parish School, records the expense entries, reconciles payments to process the Monthly School Subsidy.
Manages the month end closing process, post month end journal entries, and reconciles bank statements. Financial reports are sent to the Pastor, Director of Operations, Parish Financial Council monthly noting any concerns and/or strengths regarding the fiscal health of the Parish.
Maintains office supply inventory as well as the purchasing of all supplies for the Liturgy & Music Dept., Life Stage Ministry programs, and Parish Based Ministries
Oversees the Payroll Management for the bi-monthly payroll processing.
Assists Department Managers with new hires, furloughs, and terminations. Maintains proper documentation such as applications, I-9s, employee reviews and employee performance issues.
Communicates any updated Employee Policies and works with Safe Environment Director ensuring that proper documentation and acknowledgements are maintained for each employee.
Works with the Diocesan Staff by attendance at Business Manager meetings and the annual Corporations meeting. Reports any informational updates to Accounting and Human Resource issues to the Pastor and staff members as needed.
Compiles and prepares Fiscal Year Parish Budget through communication with Parish Ministries, Parish Departments and input from the Parish Finance Council, Pastor and the Director of Operations. Budget is approved annually by the Parish Finance Council.
Prepares documentation and reports for the Annual Agreed Upon Procedure Review with the outside Audit Firm insuring that Diocesan Procedural policies are followed.
Collaborates with the Director of Communication preparing the Annual Parish Pictorial Financial Report, including presentation to the Parish Community
Execute other duties as assigned by the Pastor and the Director of Operations

Position Requirements
An active member of the Roman Catholic Church.
Excellent communication skills - both verbal and written.
An understanding of accrual Accounting and Financial Statements.
Ability and desire to listen to staff, ministry heads and parishioners.

Education and Experience:
Bachelor's degree in business or related field required, graduate or professional degree preferred.
7-10 years of progressive experience in business and management.
Proficiency with Microsoft 365 and Outlook programs
Knowledge of Accounting Systems - Quickbooks preferred.
Knowledge of computer database systems handling confidential information as well as Report processing.
Experience with Cloud Based Data Management Programs.
Non-profit accounting experience a plus as well as a servant's heart