School Business Manager

Reports to: Principal

Experience: 5-10 years of similar experience in a school, non-profit organization or small business

Education: Bachelor's degree in Accounting or Finance

Personal Requirements:
• Strong accounting skills with ability to process detailed transactions as well as provide high-level financial analysis
• Excellent organizational skills with ability to multi-task, meet deadlines and maintain organized business records for the school
• Excellent written and oral communication skills
• Trustworthiness to handle confidential financial and personal information about employees and families
• Desire to work as a servant leader in a Catholic school community.

Key Job Responsibilities:
• Financial Accounting - maintain all accounting records for the school, including tuition, fundraising and donation revenues; accounts payable and purchasing; extended day program, student activities and athletics; work with parish business office to coordinate intercompany transactions and monthly/annual general ledger close; ensure that internal control procedures are followed
• Financial Reporting - prepare monthly financial statements including analysis of variances from budget and projection of actual annual results
• Budgeting - prepare and monitor annual operating budget; prepare long-term budgets as requested by principal and pastor
• Cash Management - maintain appropriate balances in operating and savings accounts; prepare accounts for monthly bank reconciliation by parish business office
• Tuition Management - serve as administrator of FACTS tuition system ensuring that family tuition agreements are properly maintained and system is appropriately updated; communicate with families about past-due tuition accounts
• Financial Aid - oversee the annual tuition assistance process for families and coordinate annual meeting of parish financial aid committee; communicate with families to help manage their accounts in times of hardship
• Payroll - process bi-weekly payroll for employees, substitute teachers and coaches; manage paid time off records
• Human Resources - manage onboarding process for new employees; coordinate annual open enrollment for benefits; serve as liaison between employees and the Archdiocesan HR office for questions and concerns