The Data Services Coordinator supports the development efforts of Overbrook Catholic School (OCS) and St. Cecilia Academy (SCA). Established in 1936, OCS is a preschool-3 through 6th grade coeducational independent school. SCA, established in 1860, is a 7th through 12th grade all-girls independent school. The schools are owned and operated by the Dominican Sisters of St. Cecilia Congregation.
This position plays a key role in strengthening development operations and donor relations through accurate data management, reporting, and analysis. The ideal candidate will have strong organizational and project management skills, a keen eye for detail, and a passion for supporting Catholic education and mission-based work.
KEY RESPONSIBILITIES
Database and Gift Management • Serve as the lead staff member for all data services and database management in Raiser's Edge. • Maintain accurate donor, alumni, and constituent records, including demographic, professional, and giving information. • Process and acknowledge all charitable contributions; ensure timely and accurate gift entry and reconciliation. • Maintain records of restricted gifts, pledges, and charitable giving summaries. • Develop and maintain data policies, procedures, and user documentation. • Train and support development staff in database functionality and best practices. Reporting and Analysis • Produce regular (weekly, monthly, annual) reports for Development and Business Offices. • Generate queries, lists, and detailed reports to track fundraising goals, trends, and results. • Identify opportunities to improve data processes and reporting to enhance fundraising strategy. Prospect Research and Donor Relations • Conduct prospect research and assist with donor proposals for annual and capital projects. • Generate donor impact reports and maintain donor stewardship records. • Provide excellent customer service for donors and parent volunteers. Event and Campaign Support • Support the planning and execution of fundraising, stewardship, and cultivation events. • Manage event registration systems, invitation lists, nametags, check-in materials, and mailings. • Coordinate direct mail and email campaigns, including mail merges and postal account management. Collaboration and Communication • Work closely with Admissions, Registrar, IT, Human Resources, Business, and Communications offices to ensure timely and accurate data sharing. • Maintain a comprehensive filing system (digital and physical). • Participate in department meetings and support special projects and other duties as needed.
QUALIFICATIONS • Bachelor's degree in nonprofit management, communications, business, or a related field (preferred). • Minimum of 3 years of experience in nonprofit development, preferably in an educational or faith-based organization.
SKILLS AND COMPETENCIES • Proficiency with Microsoft Office Suite; experience with Raiser's Edge, Raiser's Edge NXT, Blackbaud Education, and GiveSmart strongly preferred. • Knowledge of fundraising best practices in gift processing, stewardship, and donor relations. • Exceptional organizational, administrative, and project management abilities. • Strong written and verbal communication skills. • High level of integrity and discretion in handling confidential information. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. • Collaborative, service-oriented mindset with a commitment to excellence.
WORKING CONDITIONS • On-site position with occasional evening or weekend responsibilities. • Requires extended periods of computer work and desk time.
MISSION ALIGNMENT • Demonstrated support for and alignment with the mission and values of Overbrook Catholic School and St. Cecilia Academy.
How to Apply Please send a cover letter describing your interest and a resume to Maria Doherty at [email protected].
