Parish Manager

OUR LADY OF LOURDES
PARISH MANAGER
JOB DESCRIPTION
AUGUST 2023
Reports to: Pastor
Qualifications:

• College degree in parish administration, accounting, or business management required, master's degree in parish or business administration a plus
• Practicing Catholic in good standing with the Catholic Church and the teachings of the Magisterium
• Excellent oral and written communication skills
• Excellent skills in negotiations, conflict resolution, and diplomacy
• Proven record of leadership and at least five years of experience in church or not-for-profit industry
• Knowledge of accounting principles and financial reporting
• Excellent interpersonal and communication skills, with a strong ability to work effectively with staff and volunteers
• Strong organizational and record keeping skills
• Appropriate technology knowledge and skills as dictated by the position
• Experience in stewardship principles and fundraising preferred
• Highly proficient in QuickBooks and MS Office, including Word, Excel, PowerPoint, Outlook, and other parish database systems
• Committed to maintaining highest level of confidentiality in pastoral, financial, and administrative matters
• Able to be flexible in observing a work schedule as directed by the Pastor
• Assumes other tasks and responsibilities as directed by the Pastor
• Must have the patience of Job and a great sense of humor

Essential Functions:
FINANCES
The Church is responsible for the financial resources which have been entrusted to it. This responsibility includes safeguarding Church assets, exercising prudence in financial matters, accountability to those who provide monetary support to the Church and to regulatory authorities, and compliance with all civil regulations. As such, the Church is committed to the highest standards of fiscal integrity and accountability. Strong systems of internal controls are needed to safeguard assets by reducing the risk of fraud, misuse, waste or embezzlement. It is important that all employees within be sure that best financial practices are being followed. Tasks include but are not limited to:
• Accounting
• Financial reporting
• Budgeting
• Annual Report
• Contracts/Agreements and Certificates of Insurance from outside vendors
• Participate in Parish Finance Council meetings
• Oversee Bookkeeper/Accounting Office
• Monitor money handling procedures/cash counting
• Oversee payroll
• Insurance
• Taxes and Compliance
• Stewardship/Fundraising; Capital Campaigns-diocesan and parish

PERSONNEL
The Parish Manager participates in the hiring, training and supervision of parish staff and volunteers. He/she administers employee benefits including insurance coverage, retirement plan, scheduling, and payroll functions in accordance with diocesan and parish policies. Tasks include but are not limited to:
• Coordinate Hiring, training, employee files
• Administer Compensation administration
• Maintain Job descriptions
• Conduct Performance reviews
• Oversee Benefit management
• Create and maintain and a safe, productive and pleasant environment

FACILITIES
Today's parishes must preserve, maintain, and often improve or replace the facilities entrusted to its care. Tasks include but are not limited to:
• Oversee maintenance supervisor and maintenance team, including any outside vendors
• Ensure Routine maintenance, repairs, supplies
• Oversee facility scheduling/usage
• Oversee Construction Projects
• Ensure Video Surveillance and Security standards are maintained

OFFICE ADMINISTRATION
The Parish Manager as an administrator and supervisor is responsible for the effective use of Parish resources and human capital towards the realization of the parish's mission and objectives in alignment with Catholic social teaching proper leadership of Ecclesial Lay Ministers and other volunteers or employees. Tasks include but are not limited to:
• Oversee bulletin, website, communications
• Oversee clerical/support staff
o Handle administrative duties for Pastor, including appointment scheduling, correspondence, and other matters as requested.
• Oversee technology/Equipment
• Supervises or directs the maintaining of parish membership
o Parish Database Program(s)
• Oversee the Master calendar
• Oversee Volunteer Management-Safe Environment Program

GENERAL DUTIES
Today's parishes require close attention and compliance to many government, institutional, and church regulations and requirements. Parish Managers must be able to learn, understand, interpret, and follow simple or complex rules, laws, guidelines, and strategies. Tasks include but are not limited to:
• Oversee Canonical record keeping and archiving
• Oversee Records retention
• Compliance
• Ensure Safe Haven/Safe Environment standards are rigorously followed and records retained
• Assist ministries and provide guidance to ministry leaders
• Serve as an ex-officio member of the Pastoral Council/Executive Committee and Finance Council
o Serve as an ex-officio member of other parish councils or committees, if assigned by the pastor
• Attend parish and diocesan meetings and training as appropriate
• Perform special assignments related to job-specific responsibilities
• Ensure that Religious Education complies with Diocese and Parish Standards
• Ensure that Sacrament Preparation and Documentation are maintained
• Ensure that Funeral liturgy preparation is consistently followed
• Ensure that Wedding booking standards are maintained and that parishioner policy standards are met
• Ensure that Annulment seekers are treated consistently and that process follows Diocesan standards
• Manage columbarium processes, including bookkeeping of separate account
• Maintain parish website and social media site
• Interact with parishioners and assist committees as needed