Administrative Assistant

SUMMARY
The Administrative Assistant supports the mission of CLI through administrative, logistic, and hospitality activities. In addition, the Administrative Assistant is responsible for the coordination of the Disciple Maker Index paper survey entry effort, ensuring that paper surveys representing the voices of thousands of Catholics across the country are uploaded to an online portal so that parishes have a full picture of their parish landscape. The Administrative Assistant reports to the Executive Assistant.

KNOWLEDGE AND EXPERIENCE REQUIREMENTS
Bachelor's degree or at least four years' experience in a similar role

CRITICAL SKILLS
A practicing Catholic with a deep love for the Catholic Church
Excellent organizational skills and attention to detail
Strong problem solving and decision-making capabilities as well as project management/oversight skills
Ability to multitask and manage multiple objectives
Outstanding verbal and written communication skills
Ability to work effectively and independently with internal and external contacts
Ability to interact and influence at all levels of an organization
Advanced skills with Microsoft suite of products, particularly Outlook, Power Point Excel
High level of proficiency with virtual meeting technology (Zoom, Teams, etc.)
Experience with Raiser's Edge or equivalent customer relationship management platforms and/or Salesforce a plus
Non-profit work a plus

OFFICE LOGISTICS & SUPPORT
Managing office processes to ensure team needs are met
Creating, improving and supporting clear and streamlined processes that support needs across the organization
Tracking and ordering office supplies
Maintaining office equipment and managing vendor relationships
Managing office communications
Maintaining contact lists

EVENT LOGISTICS & SUPPORT
Scheduling office space for team members
Coordinating and supporting hospitality and logistics for in-office team meetings and events

DMI PAPER SURVEY PROCESS
Recruiting and training volunteers for DMI survey entry
Communicating with parishes about their surveys
Tracking and distributing surveys to volunteers for entry in the portal
Gathering and disposing of completed surveys

ADMINISTRATIVE SUPPORT
Supporting the Communications, Finance, and People Ops teams with routine administrative processes and special projects as needed
Supporting the Fulfillment team with routine administrative processes, event logistics, and special projects as needed

For a full description or to apply, visit www.catholicleaders.org/jobs