School Office Manager

Chesterton Academy of Saint Joseph seeks an experienced, energetic and highly organized person to serve as a full time Office Manager. Part-time candidates may be considered.

The Chesterton Academy School Office Manager position plays a key role in providing a welcoming, and helpful function from the main office for all guests, managing student information such as absences, and communicating effectively to the school community. As a school representative, the candidate must be a Catholic in good standing and take an oath of fidelity to the Magisterium.

Particular Job Duties

Operations:
• Systematize and establish repeatable processes for office functions
• Provide administrative support to the Headmaster, Executive Director & faculty as needed
• Create a welcoming environment both inside and outside the school building
• Set an open and positive tone in the school office
• Greet visitors and conduct check-in procedures
• Schedule and coordinate visits for prospective families and students, especially for open houses and shadow days
• Gather and track data from prospective families and students
• Operate software programs such as TADS, Bloomerang and JupiterED at a basic level, especially data input and report generation to aid in recruitment and fundraising
• Help to solicit, fill and coordinate needed volunteer roles working through the school House System

Communications
• Assist the Headmaster and Executive Director in the communication of school life, fundraising & recruiting events - with focus on adherence to timelines
• Collect necessary details of events from the point of contact for the creation of promotional items
• Create simpler materials needed by Headmaster, faculty and Executive Director using CSN branding standards, usually limited to items that can be printed in the school
• Coordinate with the marketing team to create more detailed or graphically intensive marketing materials, usually includes all items that will be sent out to an external printer
• Assist the webmaster in website development and school updates
• Assist the communications team with the management of the weekly newsletter while gathering content from staff members
• Create and manage weekly social media posts using Facebook, Instagram, LinkedIn and YouTube
• Point of contact for the promotion of school events (newspapers, local radio stations, magazines, etc.)

Miscellaneous
• Ensuring assigned student house teams have properly cleaned and tidied the school for visitors as needed
• Assist with maintenance and replacement of furnishings and equipment as needed and approved by First Lutheran
• Maintain office, classroom, bathroom, and other supplies
• Nursing and sick bay: Maintain supplies. Ensure that parents are contacted in case of illness. Administer minimum first aid if needed and appropriate
• Assisting the Headmaster and Executive Director with planning, organizing, and executing the major school functions
• Other support as needed and arises

Qualities, Knowledge & Skill Requirements:
• Exceptional communication and interpersonal skills, especially to proudly represent a joyful classical high school rooted in the Catholic faith
• A caring, empathetic, and patient demeanor toward students, parents and visitors
• Initiative and an ability to manage goals and execute with minimal supervision
• Discretion in handling personal details of students and staff
• Integrity, honesty, and commitment to excellence
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Practicing faithful Catholic

Education/Experience
• Bachelor's degree preferred
• Previous experience in secondary school administrative support preferred
• Familiarity with the mission of Chesterton Academy and the teachings of the Catholic Church

Other Requirements
• Maintain a sharp, professional appearance and demeanor at all times, traditional business or business casual, depending on the situation
• Maintain a tidy workstation and contribute to a clean, professional look

Annual salary (for full time) or hourly rate (for part time) commensurate with experience

Join our wonderful team and help us continue to grow and make an impact!

Applications will be reviewed and interviews scheduled starting the week of August 7th.

Interested candidates should submit a cover letter expressing your interest in full time or part time employment and resume references to [email protected].

About Chesterton Academy: https://www.chestertonacademyofstjoseph.org/