The Sisters of St. Dominic of Amityville seek a part-time, fundraising administrator who will report directly to the Director of Advancement. The Advancement Services Coordinator assists with operational management and supports the day-to-day operations of the Advancement Office. This position requires a comprehensive understanding of the overall responsibilities of fundraising, including, but not limited to: gift processing and reporting, reconciliation, acknowledgments, prospect management, biographical data maintenance and query/report generation. This role will also assist at events as needed.
RESPONSIBILITIES: • Complete monthly/periodical financial reconciliation for all fundraising gifts • Interacts with all fundraising and finance staff regarding the processing, reporting, and logging of all gifts received • Oversee online merchant accounts (Authorize.net and Blackbaud Merchant Services) to ensure proper processing of online gifts • Oversee enrollment program: o Monitor, maintain, and re-order enrollment stock and office stationery o Responsible for orders, fulfillment, and offerings through the website • Balance quarterly budget sheets from Finance • Manage aspects of Annual Giving Campaign o Prepare print and digital plan for Dominican Companions • Process and record all invoices and deposits • Support the Advancement team in planning and executing all annual fundraising events
REQUIREMENTS AND QUALIFICATIONS: • Minimum 2 years fundraising experience with a demonstrated track record • Experience with Raiser's Edge or similar fundraising database • Excellent written, verbal, and interpersonal skills • Proficiency in Microsoft Office Suite • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines • Demonstrates a professional demeanor, whether speaking to others in person, over the phone, via phone, or through letters • Works well alone as well as under direct supervision • High professional and ethical standards for handling confidential information
OTHER SKILLS/REQUIREMENTS: • Event set up and breakdown - arranging displays, transporting event materials, and other tasks that require light to moderate physical effort • Ability to stand, walk, and exert themselves for long periods, as well as the ability to lift and carry objects weighing up to 40 pounds for event setup/breakdown • Must have a valid driver's license and reliable transportation
JOB DETAILS: • $25 an hour/ 28 hours per week
BENEFITS: • Two weeks vacation plus personal and sick time • Medical/dental/vision/disability and life insurance
