Secretary

Position Summary:
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining both paper and electronic files, providing information to callers and visitors to the parish

Essential Functions:
1) Skillful operation of office machines and equipment, i.e. fax machines, copiers, phone system, and, use computers for spreadsheets, word processing, data base management and other applications.
2) Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.
3) Greet visitors or callers and handle their inquiries or direct them to the appropriate
person according to their need.
4) Set up and maintain paper and electronic filing systems for parish records, correspondences and other material
5) Open, read, route, and distribute incoming mail or other materials and answer routine inquiries.
6) Complete forms in accordance with parish procedures.
7) Make copies of correspondence or other printed material.
8) Learn to operate new office technologies as they are developed and implemented
9) Maintain scheduling and event calendars
10) Coordinate conferences and meetings.
11) Operate electronic mail systems and coordinate the flow of information, both internally and externally
12) Order, dispense and maintain inventory list of supplies.