Job Title: Parish Business Manager
Reports To: Pastor
FLSA Status: Exempt
The Parish Business Manager serves as a staff resource in support of the pastor, fulfilling parish administrative needs in finance, office management, and human resources.
I. Financial Responsibilities
Responsible for maintaining an adequate internal control system to safeguard parish assets and ensure the efficient stewardship of parish resources including an appropriate risk management program.
Maintains an accurate filing, record keeping and reporting system for all parish financial matters. Prepares monthly, quarterly, and year-end reports for parish and diocese as needed.
Monitors the collection, counting, recording, and depositing of parish revenue from all sources.
Prepares, administers, and reviews the budget process in collaboration with the pastor, the Finance Council, and other committees. Assists the Finance Council in preparing the annual operating budget.
Prepares, administers, and coordinates payroll; maintains all benefits programs in conjunction with Diocesan Office of Human Resources.
Administers a cash flow management system with purchasing and payment schedules clearly defined; issues checks and posts accounts; manages all vendor relationships.
II. Administrative Responsibilities
Directs the operation of the parish office. Oversees operation of parish office computer and duplicating equipment.
Supervises or directs the maintaining of parish membership and sacramental records.
Attends staff meetings and other committee meetings appropriate to the position; attends diocesan meetings where appropriate for training and development.
III. Human Resources Responsibilities
Administers parish salary and benefit policies.
Assists with hiring and selection of personnel. May serve on search and screen committees.
Maintain confidential personnel files and administer diocesan personnel procedures to ensure compliance.
Coordinates and prepares parish response to liability and legal concerns, in cooperation with the pastor and diocesan offices as appropriate.
Manages personnel, develops skills, and encourages growth; Improves processes and services.
Directly supervises employees. Fulfills supervisory responsibilities in accordance with Diocesan policies and applicable laws.
Responsible for interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Experience: Must have managed finances and personnel for at least 8 years.
Religious Requirement: Must be a practicing Roman Catholic who upholds the teaching and traditions of the Catholic Church and who possesses a sound working knowledge of the Catholic faith and Church hierarchy.
Confidentiality Requirement: Ability to maintain an appropriate level of confidentiality in all matters.
Computer Skills: Proficient in MS Office 365 suite tools.