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    Executive Assistant

    St Teresa of Avila

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    Description

    Position: Executive Assistant to the Pastor
    Reports To: The Pastor and Chief of Staff

    General Description:
    Assist the Pastor to schedule and calendar events, meetings and appointments;
    Manage personal and parish calendars with accuracy;
    Answer and respond to phone calls and emails on a timely basis with a view toward handling sensitive matters in a confidential manner.

    Specific Duties/Responsibilities:

    Office Related:
    • Answer and respond to voicemail and messages;
    • Coordinate additional requests for meetings and calendar speaking engagements, parish and outside events such as weddings, funerals, baptisms etc.;
    • Prepare a detailed weekly schedule with corresponding files and documents prepared;
    • Prepare responses and letters of correspondence;
    •Train and oversee interns or part time staff in the maintaining the office functions;
    • Oversee the parish calendar as a whole and as it pertains to masses, events and mass intentions (MIO);
    • Order office and parish supplies as needed.

    Personal:
    • Liaison confidentially on behalf of the Pastor when requested with the Archdiocese;
    • Coordinate personal appointments as directed by the Pastor;
    • Maintain documents and records as directed by the Pastor;
    • Other duties as assigned.

    Qualifications/Skills:
    Knowledge of Microsoft Office Programs and Google platforms is essential;
    Knowledge of mail-merge programs for correspondence.

    Education and/or Experience:
    Bachelor's degree in Communications, Administration or a similar degree required;
    Three years minimum experience at a similar capacity;
    Attention to detail, efficiency, accuracy and organization is required;
    Experience working at a parish is a plus, though not necessary.

    Information
    • Location
      Summit
    • Minimum Years Experience
      2
    • Compensation
      Salary
    • Hours
      Full Time
    • Job Type
      Employee
    • Education Required
      Undergraduate Degree
    Category
    • Clerical/Administrative
    Location

    Summit, NJ 07901

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