The Diocesan Coordinator supports the Director by managing day-to-day administrative operations, facilitating communication, and ensuring the smooth execution of missionary activities. This role is essential for maintaining organizational efficiency and supporting the mission of the Society at the diocesan level.
Primary Responsibilities • Administrative & Clerical Support o Update and send out the Society for the Propagation of the Faith calendars (annually) o Handle incoming correspondence (mail, email, phone calls), including inquiries about stipends, missionary applications, and event logistics. o Maintain organized records of missionary applications, assignments, and suitability letters. o Prepare and distribute meeting agendas, minutes, and follow-up communications. o Oversee office supply inventory and general clerical tasks.
• Missionary Coordination o Track and assign missionaries to parishes, ensuring all documentation is complete. o Collect, verify, and file background checks and letters of suitability for all missionaries. o Liaise with the Office of Clergy and Consecrated Life regarding missionary assignments and compliance. o Maintain a database of missionary contacts, assignments, and compliance status.
• Event & Program Support o Assist with planning and logistics for fundraising events, Mission Sunday, retreats, and educational workshops. o Coordinate volunteer schedules and provide support for mission-related activities. o Help prepare promotional materials and communications for parish and diocesan audiences. o • Reporting & Compliance o Compile and submit regular reports on missionary activities, event participation, and fundraising outcomes. o Ensure all records are up-to-date and compliant with diocesan and national policies.
Qualifications • Associate's or Bachelor's degree in administration, ministry, or related field (or equivalent experience). • Prior experience in office administration, calendar management, or ministry support preferred. • Strong organizational, communication, and interpersonal skills. • Proficiency with office software (email, databases, spreadsheets). • Ability to handle confidential information with discretion. • Flexibility to work occasional evenings/weekends for events.
Desired Attributes • Detail-oriented and proactive in problem-solving. • Respectful and culturally sensitive in working with diverse communities. • Committed to the mission and values of the Catholic Church. • Able to work independently and as part of a team.
Equal Opportunity Statement The Archdiocese of Detroit is an equal opportunity employer and does not illegally discriminate based on race, color, religion, national origin, sex, age, disability, height, weight, genetic information, or marital or other legally protected status. We are committed to achieving excellence through cultural diversity and encourage applications from women, persons of color, veterans, and persons with disabilities.
