The Seminary Development and Alumni Coordinator will provide senior administrative support for the overall Seminary Development and Alumni Engagement office management.
Essential Duties and Responsibilities:
Provide senior administrative support for overall Seminary Development & Alumni Engagement office management
Act as a communications liaison between internal and external constituents
Work independently and create outreach for Annual Fund and Campaigns
Use experience and judgment to resolve problems and prioritize work on behalf of the department
Gift processing, format and generate gift receipts, and pledge reminders
Produce and analyze monthly Annual Fund and Campaign reports as requested by Director
Create reporting for Endowments - to include quarterly reports to donors.
Expand outreach to Alumni - obituary updates, alumni news, happenings at Seminary, etc.
Maintain event calendar and assist in event management as required
Facilitate problem solving and information gathering for alumni and other constituents
Assist Director with marketing, reporting, event planning, coordination and attendance for: Alumni Retreat, Alumni Reunion, Family Weekend, Executive Rector's Council and full Rector's Council Meetings, Seminary Board Advancement Committee Meetings and Benefactor's dinner
Manage all marketing requests for the department
Assist with preparing Rectors eLetters and regular mailings to constituents
Maintain informational/update email schedule
Work closely with Director in preparing written correspondence to constituents
Maintain proficiency in the use of technology, including desktop and system software to meet administrative needs
Assist Director with stewardship of donors
Contribute to strategic goals of the Seminary
Manage alumni correspondence & website/social media updates
Maintain accurate database and oversee alumni records
Provide support for all seminary fundraising efforts
Assist Seminary Representative for National Alumni Association
Promote estate planning by utilizing FreeWill initiatives, informational emails, etc. for outreach to alums, parents, and friends
Serve as a resource and trainer for other staff.
Maintain constituent lists - chaplain, Vianney, etc.
Promote Pastors & Stewards online modules
Job Requirements: Education, Experience and Skills:
Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Slate, Access, Publisher and website software
Two or more years of experience in advancement/fundraising work with ability to maintain confidentiality
Bachelor's Degree preferred and one or more years of experience in a college/university or office environment.
Must be team-oriented, have strong written, oral communication and have excellent interpersonal/customer service skills.
Must be patient, flexible, attentive to detail, and able to organize and handle multi-tasks in a fast paced environment.
This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary's University, retirement program with a match as well as a generous paid time off schedule. Competitive salary commensurate to experience
Emmitsburg, MD 21727