Administrative Catholic Parish Coordinator, Aberdeen Proving Ground, Harford County, Maryland

Summary

The Administrative Catholic Parish Coordinator will provide support to the Aberdeen Proving Ground (APG) Catholic population by assisting the Catholic Chaplain and Priest as they conduct religious services as per the dictates of the Roman Catholic Church and the policies defined for the Pastoral Care of Catholic Personnel by Archdiocese for the Military Services (AMS).

Essential Duties and Responsibilities include the following:

Coordinate Denomination Admin Support:

• Coordinate administrative support for catholic Masses and special events in the Catholic liturgical year. This will include Advent, Christmas, Lenten, and Holy days of obligation.
• Coordinate and recommend readings, prayers, and seasonal examination of conscience in accordance with liturgical norms for communal reconciliation services.
• Provide weekly “Prayers of the Faithful.”
• Provide weekly Parish Announcements for each Sunday and holiday Eucharistic celebration in accordance with Archdiocese of Military Service (AMS) director and liturgical norms.

Official Church Correspondence:

• Responsible for correspondence to obtain sacramental records from the Archdiocese of Military Service.
• Conduct official correspondence with the Roman Catholic Dioceses throughout the world to obtain certificates, affidavits of sponsorship, and other ecclesiastical documents and decrees.
• Coordinate the certification of Special Ministers of the Eucharist between the Military Archdiocese and the parish.

Maintain Parish Registration and Census Database:

• Responsible for accurate registration of parishioners.
• Produce a semi-annual consolidated census.
• Accomplish registration by organizing and supervising on-going registration throughout the year and ensure completion of the registration process by the end of September each year.

Prepare and Publish Weekly Catholic Bulletin:

• Prepare and organize the weekly bulletin for the Catholic Community.
• In addition to, or in lieu of printing the weekly bulletin (per direction of the Priest), email the weekly bulletin, Frock Notes, and other information, to registered members of the Catholic Community prior to weekend Catholic Masses.

Sacramental Screening Requirements:

• Coordinate and consolidate denominational specific pre-nuptial investigation reports in accordance with Canon 1066.
• Coordinate and notify the pastor/chaplain of the results of pre-nuptial investigations by means of an authentic document (Canon 1070).
• Coordinate for pre-nuptial dispensations for mixed religion (Canon 1124); disparity of cult (Canon 1125) and from Canonical form (Canon 1127).
• Coordinate and establish the free status of the parties to marry according to the norms of law (Canon 1114).
• Coordinate and assist with petitioner’s request for special case dispensations (i.e., Pauline Privilege [Canon 1148], Petrine Privilege or Favor of the Faita [Canon 1149], Simple Convalidation [Canon 1159], and Radical Sanation [Canon 1161, 1162].
• Coordinate and notify pastor(s) of place(s) of the spouse’s place of baptism about the marriage after the marriage (Canon 1122).
• Coordinate and notify place of baptism that confirmation was conferred (Canon 895).
• Coordinate and provide baptismal preparation classes for expectant parents in accordance with church canons.
• Assist parishioners in obtaining baptismal certificates from civilian parishes or through the AMS, along with, locating originating baptismal church.

Coordinate Performance of Sacraments:

• Coordinate denominationally specific administrative support for Catholic Rites, Sacraments, and Ordinances.
• Conduct Parish-wide sacramental census, Coordinate parents’ meetings for sacramental preparation.
• Obtain and Maintain parish records for Catholic rites, sacraments, and ordinances. Ensuring relevant documentation is submitted to the AMS portal, as well as provide formal or informal certificates to sacrament participants.
• Coordinate the specific administrative support required for events or activities;
• Coordinate and provide communion calls and visits to the sick.
• Coordinate and provide required RCIA, Pre Cana, parent, and godparent, baptism preparation certificate and records to PCSing members as required.

Coordinate Diocesan Regulations and Requirements:

• Coordinate and compile Archdiocese of Military Service (AMS) required pre-nuptial certificates and affidavits.
• Coordinate and record the marriage in the AMS marriage register, in addition to submitting AMS record form along with the pre-nuptial investigation of both parties to the AMS Chancellor.
• Coordinate and submit completed AMS Baptism, Profession of Faith, First Holy Communion, and Confirmation record forms to the AMS Chancellor within a week of the celebration of the sacrament.
• Coordinate and assist those qualified persons who have been chosen, thoroughly trained, and endorsed by the priest chaplain to AMS for appointment by the Archbishop as an Extraordinary Minister of the Holy Communion (EMHC) and submit their documentation on the AMS portal and send hard copy records to the AMS.
• Coordinate and provide information regarding the sacramental marriage preparation classes meeting specific requirements of the diocese in which the marriage will take place.
• Coordinate Ecclesiastical Parochial Norms and Requirements.

Coordinate denominationally specific support for the Catholic Parish Program with Catholic Chaplain and Catholic Parish Advisory Council:

• Coordinate denominationally specific administrative support for parish activities.
• Coordinate the specific administrative support required for each event or activity.
• Maintain records of Catholic Parish programs to include number of volunteer hours utilized and number of persons attending each event.
• Advertise and promote Catholic Parish program activities by use of chapel bulletins, the post bulletin, bulletin boards, flyers, the community newspaper, and any other appropriate media as mandated by Archdiocese of Military Service (AMS) and local need.
• Maintain a list of prayer groups and provide appropriate seasonal themes and meditations for each. Send appropriate Mass Cards to bereaved congregation members.
• Coordinate and provide lay liturgical training in accordance with church regulations.

Catholic Chaplain Coordination:

• Meets with the Catholic Chaplain weekly to review the delivery of the services and program records and statistics, as well as, apprised of concerns and issues.
• Aid the pastor by checking pastor’s availability for appointments with parishioners.
• Provide the pastor necessary information regarding each appointment and meeting.

Catholic Religious Education Program:

• Develop a Religious Education plan for each component of the Catholic Religious Education program (i.e., Sunday school, RCIA, First Communion, and Confirmation) and ensure each session is monitored.

Procure Religious Education Curriculum and Supplies:

• Follow chapel procedures in requesting curriculum and supplies required by the senior Catholic priest for Religious Education.

Provide Parish Council Brief:

• Organize, publish, and provide a copy of the parish council agenda to the assistant responsible for reproduction and mailing and act as a Re Coordinator during parish council.

Vacation Bible School Support:

• Assist the Director of Religious Education (DRE) with the Vacation Bible School program each year. This will include curriculum management, preparation, and decoration of physical facilities, and oversight of volunteers.