Chesterton Academy of St. Padre Pio is seeking a detail-oriented Administrative Assistant to support daily operations of the school. The ideal candidate will be a faith-filled, joyful individual who is self-motivated and has excellent time-management and computer skills. This position is part-time, 20 hours per week, with the possibility of an increase in hours based on performance. To apply, please send cover letter and resume to Jerome Scarcella at [email protected].
Key Responsibilities
1) School Relations - Serve as primary point of contact for inquiries via phone and email, providing timely and professional responses
2) Billing & Invoicing - Process payments, generate invoices, track outstanding balances, and reconcile accounts
3) CRM Management - Maintain accurate records, update contact information, and ensure data integrity across all systems
4) Phone Support - Answer incoming calls, direct inquiries to appropriate staff, and provide information about the school.
5) Marketing Support - Prepare and distribute mailers, promotional materials, and digital communications to current and prospective families and supporters.
7) Calendar Management - Schedule meetings and maintain awareness of key school deadlines. Track PTO, sick time, etc. for faculty
8) Office Administration - Order supplies, organize files, and maintain efficient office operations as well as manage student attendance, nursing and sickbay, and safety including emergency drills and procedures
9) Events planning - Assist Administration or specific committee chair with planning and logistics for school activities, including: o Open Houses o Parent Meetings o Frassati Fridays o Advent Concert, Christmas showcase and Fine Arts Night o Other events such as youth rally, pro-life activities, graduation, vocation talks and college visits
10.) Oversee volunteer management - Ensure all volunteer roles are staffed
Qualifications
- Strong organizational skills and attention to detail - Excellent communication and collaboration skills - Ability to handle confidential information responsibly - Proficiency in Microsoft Office and Google Suite - Knowledge of school management and CRM software (Tads, Educate, Givebutter, Canva) - Ability to multitask in a deadline-driven environment - Knowledge of Catholic faith
