The Archdiocese of Miami Pastoral Center, located in Miami Shores, Florida has an immediate opening for a full-time Safe Environment Compliance Specialist, working completely on-site at the Pastoral Center office. Serving on the Safe Environment team, this position is responsible for coordinating the background evaluation and screening of archdiocesan personnel in the Pastoral Center, parishes, schools, St. Thomas University, Catholic Cemeteries, and other entities. Primary responsibilities are reviewing employee and volunteer background results that contain any record of arrest or other legal proceeding taken against the individual and processing for determination of eligibility for service. This position is familiar with Florida criminal statutes, has knowledge of the Archdiocesan Policy, Creating and Maintaining a Safe Environment for Children and Vulnerable Adults, and provides consultation to the Safe Environment Director and the Senior Director of Human Resources on personnel suitability for service. Secondary responsibilities include maintenance of database, preparation for audits and updating team on changes in personnel status. The Safe Environment Compliance Specialist performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami, the U.S. Catholic Conference of Bishops, Charter on the Protection of God's Children, and human resources practices and functions in compliance with other applicable laws.
Schedule: 8:30 a.m. - 5:00 p.m., Monday through Friday.
Essential Tasks and Responsibilities:
Access the FDLE Web site to retrieve background check reports and update fingerprint status in the Fieldprint background screening database.
Maintain fingerprint/background check database of reports, and all related computer files necessary to track, locate, and report screening results.
Conduct local background checks through the FDLE web site as needed/requested.
Maintain all additional data on file to preserve records accurately and facilitate accessibility.
Analyze background results of volunteers against the Policy's list of prohibited offenses and determine volunteer eligibility for service with or without restrictions. Consult with Safe Environment Director and/or archdiocesan attorney on questionable results.
Analyze background results for current employees and job applicants against the Policy's list of prohibited offenses and parameters for suitability to be eligible for employment. Consult with Senior Director of Human Resources and, as directed, contact archdiocesan attorney on questionable results.
Answer caller and visitor questions tactfully and empathetically regarding their specific background reports and direct them, if needed, to referral organizations that may give assistance with their concerns.
Learn applicable Florida criminal statutes and provide education and recommendation to directors on report results.
Maintain and update the list of entities receiving funding with conditions of background clearance attached; obtain source list from Office of Schools or other entities.
Read incoming response correspondence, verify accuracy, document receipt in background screening database, and follow up if needed to conduct further background investigation.
Fingerprint employees, volunteers, and vendors who select the Pastoral Center Location as their fingerprinting site.
Maintain confidentiality and security of all fingerprinting related data and background checks by restricting discussions or inquiries to Pastors, Principals, and/or cleared human resource personnel on a legally mandated need-to-know only basis.
Comply with document destruction policies.
Liaise with Fieldprint support technicians and escalate service issues, particularly related to the system.
Interact/communicate with the Office of Human Resources of the Pastoral Center regarding fingerprint/background check issues.
Review monthly employment termination reports and eliminate terminated employees' data.
Provide data updates to VIRTUS Training Coordinator as needed.
Assist VIRTUS Training Coordinator by liaising with entity Local Coordinators to obtain compliance and prepare for audits.
Perform other job-related duties or administrative assistance as assigned/needed including preparing mailings which includes notices/letters, envelope labeling, copying, and assisting in the preparation of events, classes, and/or presentations.
Maintain current knowledge on employment laws affecting hiring, particularly Title VII and EEO and understand adverse impact on protected classes.
Other duties as assigned by supervisor.
Preferred: Bachelor's degree from college or university in criminology, human resources, or related field; with 2-4 years' experience in human resources, paralegal or legal offices.
Experience in working with databases, HR Information Systems, and law publishing systems or IT business applications.
Knowledge of basic criminal justice terminology and Florida statutes related to policies; Paralegal certification a plus.
Must have excellent detail orientation and excellent work quality.
Skilled in the evaluation of data for the purpose of giving competent recommendations.
Excellent customer service skills, including the ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
Good time management skills, including the ability to manage several projects at the same time with accuracy.
Ready and able to practice absolute confidentiality and discretion.
Knowledge of human resources hiring policies and programs.
Good computer literacy, including abilities to use online applications with proficiency (MS Outlook, Word, and Excel) and understanding of data integration between systems.
Excellent oral and written English communication skills, including clear speaking voice; good spelling and grammar required.
Effective Spanish and/or Haitian Creole spoken communication skills strongly preferred.
Supportive of the mission and tenets of the Roman Catholic Church; experience in a Roman Catholic environment preferred.
Knowledge of basic tenets of Catholic Church and parish structures.
Able to travel on occasion (one or more times per month) to meet in parishes or schools throughout the Archdiocese (Broward, Miami-Dade, and Monroe counties).
Positive, can-do attitude; must be a team-player and have a professional demeanor.
To apply: Submit resume with cover letter.