St. John the Baptist Catholic Church in Fort Lauderdale in Broward County, Florida has an opening for a Parish Business Manager, a professional who reports directly to the parish administrator. The manager is responsible for supporting the administrator in and assisting him with the stewardship of: planning, directing, and coordinating the financial, facilities management and basic human resources operations of the parish. Primary areas of responsibilities include but are not limited to office management, human resources, accounting, and finance. The St. John the Baptist Parish Business Manager performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.
Applicants please submit resume accompanied with a cover letter addressed to Reverend Gary de los Santos.
Functions and Responsibilities:
Directs and coordinates financial and budget activities to fund operations and increase efficiency.
Sets up accounting infrastructure such as cash accounts, payroll, vendors, bank reconciliation.
Designs and implements internal controls, policies and procedures, and trains others on policies, procedures, and the proper completion of forms.
Works in consultation with the Parish Administrator, Finance Committee, and the Parish Council.
Oversees and assists in the timely preparation of budgets, general ledgers, and reports (balance sheets and statements) and provides reports to administrator and finance council.
Handles bank relations to include management of accounts and problem solving.
Oversees accounts payables and receivable functions.
Oversees the management of parish operational and financial records, ensuring that all federal, state, and local taxes are paid in accordance with corresponding regulations.
Liaises with external accounting firm to ensure that tasks contracted to external accountants are prompt and accurate.
Works with Archdiocesan Office of Finance to ensure that appropriate documentation is maintained in payroll and accounting files. Secures and maintains financial records according to federal, state, and any other applicable regulations.
Ensures that the weekly offertory is counted and deposited accurately.
Facilitates Archdiocese of Miami auditing process, including preparation of necessary records and reports.
Negotiates contracts with vendors and third-party service providers, with emphasis placed on obtaining best value for service provided, their implementation and supervision.
Supervises and controls inventory of parish materials, supplies, and services.
Administers salaries and benefits, processes payroll on a bi-weekly schedule.
Assists with personnel record keeping and processing new hires.
Works with Archdiocesan Office of Human Resources to ensure that appropriate documentation is maintained in payroll, accounting, and personnel files. Secure and maintain personnel and financial records according to federal, state, and any other applicable regulations.
Implements personnel policies in accordance with the ADOM guidelines regarding hiring and termination, job descriptions, personnel evaluations, etc.
Evaluates support staff through yearly performance reviews.
Oversees implementation of guidelines and policies for volunteers.
Supports bookkeeping with materials management and purchasing.
Ensures correct employee timekeeping and appropriate coverage of Parish Office.
Oversees and administers the parish calendar.
Serves as liaison between the administrator and all ministries of the parish for coordination of administrative issues.
Media relations; Assisting administrator with news and press releases, as well as dissemination of information related to events and activities promoted by the parish.
Oversees and provides support and resources for the maintenance of all parish facilities.
Monitors and implements and tests emergency backup plans and procedures, working with administrator to ensure that systems are functional in the event of interruption.
Responsible for preparing written and oral reports for use by the administrator.
Other duties as assigned.
Bachelor's degree in Management, Business or Public Administration, Accounting, or related field.
Five (5) to seven (7) years of combined experience in management, finance, and facilities operations; non-profit preferred.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, and coordination of people and resources.
Knowledge of facilities management and building services.
Knowledge of GAAP, accounting practices, accounts receivable and general ledger.
Knowledge of principles and practices on non-profit accounting a plus.
Ability to maintain a high level of accuracy in preparing and entering financial information.
Ability to maintain confidentiality concerning financial and contributors' files.
Skilled in personnel administration; knowledge of human resources policies and practices.
Knowledge of use of servers, data storage networks, desktop technologies, and print technologies.
Knowledge of fundraising and promotion of non-profit religious institutions.
Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
Good time management skills, including ability to manage several projects at the same time.
Proficiency in MS Outlook, Word, Excel, Publisher, and PowerPoint are required.
Good computer literacy, including ability to navigate online applications and search engines effectively.
Excellent oral and written English-language communication skills, including clear speaking voice.
Good Spanish-language spoken communication skills a plus.
Supportive of the mission and tenets of the Roman Catholic Church; experience in a Roman Catholic environment a plus.
Knowledge of basic tenets of Catholic Church and parish structures.
Must have a professional demeanor.