Bookkeeper

Sacred Heart Catholic Church, located in Homestead, Florida, just south of Miami, has an opening for a Full-time Bookkeeper / HR Coordinator. This position is responsible for is responsible for providing day-to-day bookkeeping, accounting clerical and human resources services to the pastor and the parish. Primary duties are performing duties related to bookkeeping and payroll services, human resources, entering weekly contributions, accounts payable, bank reconciliations, preparing reports and other tasks. The Sacred Heart Catholic Church bookkeeper performs all duties and responsibilities in alignment with the mission, vision and values of Sacred Heart Catholic Church and the Archdiocese of Miami.

Schedule: 30-40 hours per week.

Responsibilities:
Bookkeeping
Accurate and timely processing, recording and bookkeeping of parish financial transactions.
Processing, recording and bookkeeping of parish checking account monthly reconciliation in Parishsoft Accounting System.
Preparation of budgets, monthly, annual and interim reports, general ledgers and financial statements.
Establishes, maintains and handles bank relationships to include management of accounts and problem-solving.
Stores parish bank account transactions (checking, savings, pastoral accounts and endowment).
Prepares and monitor offertory collections tamper-evident control bags for all Masses. Ensures all bags are accounted for, counted, deposited and recorded.
Responsible for church and parish office safe boxes maintenance.
Builds and maintains good working relationships with other Archdiocesan entities. Seek opportunities to learn best practices on parish office management and other opportunities for collaboration.
Maintain plans, blueprints, records of sales and usage activity, special permits issued, insurance policies, OSHA records and other facilities-related documents.
Assist with other Parish duties as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service.
Periodic Duties:
Prepare for financial and accounting audits as required by the Archdiocese of Miami, including making available necessary records and reports. Every three years.
Attends Parishsoft meeting and trainings. Once or twice a year.
Maintain comprehensive electronic data management system and hard copy filing system for Parish financial documentation.
Accounts Payable
Processing and recordkeeping of employee payroll and documentations.
Handles checks returned/ rejected for various reasons; communicates with parishioners to determine necessary actions to take.
Account Receivable
Manage, monitors, processes and maintain accurate records of offertory collections.
Processes, makes deposits and records miscellaneous checks received.
Human resources (10 employees)
Works with Archdiocesan Office of Human Resources to ensure that appropriate and updated/ current documentation is maintained in payroll and personnel files.
Secure and maintain personnel records according to federal, state and any other applicable regulations.
Works with the Pastor and ADOM Chancellor for Administration and COO in matters dealing with questions, recordkeeping and policy adherence of priest compensation and benefits.
Helps the Pastor in all human resource operations, including filing, recordkeeping and lawsuits on Workers Compensation, Long-Term Disability and other related human resource management issues.
Processes employee time-and-attendance records, payroll, run reports, maintain records.
Oversees employee benefits health plan enrollments, 403(b), and change-of-status.
Oversees employee Paid Time Off request (PTO Sick/ Vacation) for eligibility and approval by employee supervisor.
Recruitment of employees, including posting positions, reference and background checks.
Coordinates potential employee and office volunteers up-to-date Virtus Training (ADOM Safe Environment Program, Protecting God's Children.)
Personnel recordkeeping and processing of the new hires into payroll, health plan and other benefits.
Responsible for preparing written and oral reports for use as requested by the Pastor'.
Builds and maintains good working relationship with other Archdiocesan entities, seek opportunities to learn best practices on parish office management and other opportunities for collaboration.
Learns basic terminology of Catholic Church and ministries of the Archdiocese of Miami in order to effectively relay messages and policies.
Assists with other Parish duties as assigned with confidentiality and discretion, demonstrating excellent internal and external customer service.
Learn and adhere to the stipulations of OSHA.
Periodic Duties
Send employee Annual Pension Data Requests and Reports.
Attends Paylocity and HR meetings and trainings annually.
Creates and maintains comprehensive electronics data management system and hard copy filing system for Parish personnel documentation.
Prepares 1099s.
Handles 403(b) retirement program for all employees.
Other duties as assigned.

Qualifications:
Bachelor's degree in management, Business or Public Administration, Accounting or related field with 2-5 years of experience.
Experience in a Roman Catholic environment is a plus.
Good oral and written English-language communication skills, including clear speaking.
Good Spanish - language understanding and communication skills.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources and coordination of people and resources.
Knowledge of facilities management and building services a plus.
Knowledge of GAAP and accounting practices; non-profit a plus.
Knowledge of modern office procedures and practices, including record keeping and data security methods and techniques.
Knowledge of account receivable and general ledger.
Ability to maintain a high level of accuracy in preparing and entering financial information.
Ability to maintain confidentiality concerning financial and contributor files.
Proficiency in MS Outlook, Word and Excel are required.
Good computer literacy, including ability to navigate online applications and search engines effectively.
Excellent customer service skills, including ability to maintain focus on professionalism with people in challenging situations, both in person and by phone.
Must have demonstrated ability to build and maintain collaborative relationships.
Good time management, including ability to manage several projects at the same time.
Must be supportive of the mission and tenets of the Roman Catholic Church.
Must have a professional demeanor.