Facilities Maintenance Supervisor

In coordination with the Parish leadership, the Facilities and Maintenance Supervisor oversees the timely and efficient facilities maintenance, and emergency management of the Parish's facilities. The Facilities and Maintenance Supervisor provides direct and indirect services for the maintenance and security of the Parish grounds and facilities by liaising with appropriate members of Parish staff, Diocesan offices, organizing and supervising the work of paid maintenance staff, and contracting with outside vendors as needed.

Essential duties and Responsibilities: Other duties may be assigned.

Maintenance of All Building Systems and Structures:

Maintains property including but not limited to grounds, offices, public areas, and equipment through development and implementation of preventive maintenance program; ensures all maintenance and repairs are completed in a timely, cost-effective manner and according to all specifications.
Manages organization's physical operations including but not limited to landscaping, heating, ventilation and air conditioning, kitchen equipment, emergency generators, plumbing, water treatment, and irrigation systems.
Monitors and maintains proper inventory levels; authorizes purchase orders for supplies and equipment.
Ensures all fire and safety inspections are completed and any discrepancies corrected; ensures property is in compliance with all safety and sanitation policies, procedures, and regulations in conjunction with risk managers from insurance carriers.
Conducts annual property inspections, generates work orders, and collaborates on annual capital budget for maintenance activities.

Maintains library of floor plans, blueprints, equipment manuals and warranties, etc., related to congregational property.
Initiates energy conservation measures where appropriate.
Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and safety regulations.
Ensures that all major maintenance activities are conducted according to industry standards and Diocesan Policy.
Ensures all set-ups for parish events and hall rentals are completed.

Administrative:

Interfaces with appropriate staff/managers to receive information regarding maintenance needs; ensures timely response to requests.
Interfaces with appropriate staff/managers, and outside contractors to review and/or develop renovation and any possible new construction plans; coordinates communication with and work of outside contractors.
Manages expenses within approved budget constraints.
Liaison with outside agencies on property matters (i.e., city, county agencies)
Attends, as required, meetings of building committees for large maintenance projects.

Parish Committees:

Works directly with parish maintenance committee.

Supervision of Maintenance Staff:
Supervises and assists staff in maintenance and repair of equipment, buildings, and property as needed.
Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
Hires, trains, supervises, motivates, and develops maintenance staff; manages schedules and workflow.
Manages spending and provides accurate documentation and receipts of all transactions and service agreements.
Attends staff and planning sessions as required.
Attends training and conferences and reads information needed to stay current in the position.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience:

Undergrad degree preferred. Facilities management experience or closely related field and three to five years related experience, or equivalent combination of professional certification and experience required.
Requires knowledge of heating, air-conditioning systems, refrigeration, lighting, plumbing, carpentry, painting, and other generally understood maintenance skills.
Familiarity with and appreciation for city and state building codes, OSHA requirements, and ADA laws.
Demonstrated proficiency in supervising and motivating subordinates.
Proficient in Outlook and Microsoft Word.
Requires an appreciation and respect for the Catholic Church and its teachings.
Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

Other Skills and Abilities:

Commitment to excellence and high standards.
Strong communication organizational, problem-solving, and analytical skills.
Ability to manage priorities and workflow.
Ability to handle multiple projects and meet deadlines.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions.
Ability to understand any and all safety requirements and cautions.
Ability to perform some physical labor if necessary.
Be able to keep written records of work performed, supplies, equipment and purchases..
Possess valid Florida driver's license and maintain an acceptable driving record.

Physical Demands:

Climb a ladder to height of 22 feet.
Bend, stoop, squat, lean, reach and stand for long periods of time.
Be able to perform all the tasks required of maintenance staff.
Work inside and outside of buildings.
Work in well lighted and ventilated areas, hot and cold temperatures and dark and tight quarters.
Work alone and in a team environment.
Work extra hours and be on call for holidays and emergencies as needed.