Diocese of St. Augustine
Position: Assistant Superintendent
Salary: $73,000 - $130,000
Catholic Education today continues its mission to serve the people of God by forming the next generation for this life and for heaven. In Florida, Catholic education continues to become more complex as we not only continue our mission, but also strive to meet a wide range of guidelines and regulations set by both governmental and nongovernmental associations to remain accredited through the Florida Catholic Conference (FCC), receive State scholarships, and maintain licensure through the Department of Children and Families (DCF). The Assistant Superintendent provides oversight to diocesan entities and guidance to parochial schools to assist them in remaining in compliance with diocesan policy and working in collaboration with the Superintendent of Schools.
Essential Duties and Responsibilities:
With the full authority of the Superintendent of Schools, the Assistant Superintendent will, among other things, oversee curriculum, ensure financial sustainability, assist with employee recruitment, and offer guidance to schools within the diocese in order to inform and advise the school leadership and staff of successful instructional and operational practices. The Assistant Superintendent will also collaborate with the other members of the Office of the Superintendent in the accreditation process for all entities of the diocese. Areas that will be reviewed regularly by the Assistant Superintendent are as follows:
• Annual Accreditation Updates (ARCA), Continuous Improvement Process for Accreditation (CIPA) preparation, and Third Year Reviews at all early learning centers, elementary schools, and high schools in the diocese.
• Collaboration with the schools for the purposes of strategic planning for continuous improvement.
• Curriculum administrator: Collaborate with staff of the Office of the Superintendent in updating and ensuring the curriculum is being followed in all schools and early learning centers and in all subject areas: ELA, Math, Science, Social Studies, Religion, etc.
• Assist schools in the distribution of Title Funds administered by the Local Educational Administrator (LEA).
• Assist in the organizing and implementation of the Diocesan Professional Development events and/or sessions on an annual and ongoing basis.
• Organize and conduct diocesan early learning director meetings on a regular basis.
• Review and assist in the FLDOE certification process as well as Catechetical certification for all educators in our early learning centers and schools as needed.
• Mentor new principals and new early learning center directors in the diocese.
• Serve as a representative of the Diocese of St. Augustine Catholic Schools on national, state, and local boards, committees, and organizations as directed by the Superintendent of Catholic Schools.
• Assist schools and early learning centers in the budgeting process.
• Work with administrators in the evaluation of instructional materials (including textbooks, digital resources, and other instructional materials).
• Serve as a Designated School Official (DSO) for International Students.
• Assist schools in the use of FACTS SIS, FACTS Tuition Management, and FACTS Grant and Aid.
• Plan Annual Opening Day Mass and New Employee Orientation.
• Assist in the supervision and evaluation of school administrators and early learning center directors.
• Provide data analysis for individual schools and provide system-wide data to schools.
Other responsibilities include the following:
1. Maintains and stays current on all applicable laws and regulations in the accreditation arena and in state and federal programs pertaining to schools and early learning centers; communicates changes in the regulations to the Superintendent and all schools.
2. Serves as a resource, support specialist, advisor, and educator/trainer for those responsible at the school or early learning center for policies, procedures, and best practices.
3. Schedules and plans major annual training sessions to maintain compliance (New Administrators' Institute (NAI), New DOSA Administrators Orientation, New Teacher Orientation, CETracker, Master-in-Service Program (MIP), Ethics Training, etc.).
4. Performs audits of schools and early learning centers to ensure that diocesan policies and procedures are followed, in addition to regulatory compliance with state and federal programs and accreditation matters.
5. Provides written reports of concerns that must be corrected and provides sufficient time for correction to the Superintendent, Pastor, and Principal or Early Learning Center Director. In cases of gross non-compliance or patterns of non-compliance, makes recommendations for remedial action.
6. With an acute attention to detail, accurately maintains data collection systems/databases for the purpose of tracking and reporting compliance of all schools and early learning centers.
7. Assists schools and early learning centers in the recruitment of employees through the Human Resource Information System (HRIS).
8. Maintains social media presence for the Office of the Superintendent.
9. Assists in maintaining the Office website for communication.
10. Maintains a high degree of professionalism and credibility with school and center leaders, staff, department heads, and clergy through knowledge, forthrightness, and truthfulness, with a high focus on building effective and positive relationships.
11. Performs other related duties as assigned by the Superintendent.
Knowledge, Skills, and Abilities Required
• A Master's degree in Educational Leadership with a current and valid state certificate from the Florida Department of Education or the ability to obtain this certification; further, it is preferred that a current early learning director's credential is possessed.
• Must be a practicing Catholic in good standing with the church with a sound working knowledge of and commitment to Gospel values, Catholic moral and social teachings, Church hierarchy and Church structure.
• Assertive personality, patient, responsible, committed, and able to deliver the message in a strong and consistent manner. Ability to face situations firmly, courteously, tactfully, and with respect for the rights of others.
• Requires computer expertise in Microsoft Office products, including Word, Access, Excel, PowerPoint, and Outlook. Familiarity and fluency with the use of technology and the ability to know how to team with others to creatively use technology to be more effective and efficient.
• Skilled in designing, developing, and implementing presentations and training programs.
• Skills and experience in writing comprehensive policies, guidelines, and compliance rules.
• Ability to work independently and to coordinate, schedule, and direct others. This position possesses a high level of discretion and authority.
• Ability to project oneself in a positive, professional, sincere, and friendly manner. Must maintain appropriate professional business attire.
• Excellent research, interpretive, writing, editing, proofreading, presentation, and interpersonal skills, with a strong attention to detail.
• Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities.
• Must be flexible and innovative in a fast-paced, time-critical environment and can work independently with high attention to deadlines. Exercises considerable independence, judgment, and confidentiality.
• Must maintain a valid driver's license.
• Must successfully pass the required background screening check prior to employment and every five years.
• Required to have excellent presentation, verbal, and written communication skills. Ability to produce concise reports and recommendations, make presentations to varied groups, and articulate and inspire commitment to a shared vision.
• Ability to respect and value the cultural richness that makes up the Church and society and strives to celebrate commonalities and differences among various groups.
• Must be able to maintain confidential information, exercise good judgment, and work in a team environment.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle to various diocesan locations.