Accounting Assistant

Job Title: Accounting Assistant
Location: Parker, Colorado
Position open until filled
Start Date: January 2023
Reports to: Accounting Manager
Supervises: Volunteers
FLSA: non-Exempt; Part-time 20hrs/week, not eligible for benefits
Schedule: Monday- Friday with flexibility in schedule
Pay: $17-$19 an hour

Job Purpose:

The primary role of this position is to assist the Accounting Manager in his/her role. The Accounting Assistant will process invoices and purchase orders, carry out check paying process, assist with cash counting, file, and carry out bank reconciliations.

Goals & Objectives:

In accordance with sound accounting practices and principles, the Accounting Assistant will support the Parish mission by processing transactions and maintain accurate records for the following functions:
• Accounts Payable
o Create vendors for approval
o Process vendor invoices and purchase orders
o Run checks and mail them out
• Cash Counting
• Perform Bank Reconciliation

Duties & Responsibilities (to include but not limited to):

Accounts Payable
The Accounting Assistant is responsible for the timely and accurate recording in the accounting system, setup of new vendors and payment of vendor invoices.

• Code recurring invoices
• Distribute department invoices for coding and approval
• Ensure coding on all purchase orders are correct
• Perform data entry of approved invoices
• Run checks, provide to accounting manager for approval, get
check signatures, and mail checks
• Create new vendors and maintain vendor files

Cash Counting, Reconciliation, and other
• Assist with count for offertory, candle money, donut money, etc.
when necessary
• Perform bank reconciliation monthly for the Church and School
• Run reports as requested for ministries and other departments
• Assist with filing in the office

Skills and Requirements
• High school graduate and experience in general accounting and
bookkeeping
• Three to five years' experience
• Proficient in Microsoft Office products, Word and Excel, and
familiarity with online accounting software

Tools for Success:
• Cooperation and teamwork: Works well with others
• Judgment in job performance: Decision making ability
• Reliability and quality of work: Achieves results
• Mission of the Church: Connects the work of the parish office to
the parishioner experience
o While being Catholic is not required, being comfortable
participating with staff in times of prayer and faith formation is
required
• Takes initiative: Develops continuously
• Communication: Professional demeanor and interpersonal skills

This description is not intended, and should not be construed, to be an exhaustive list of all
responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an
accurate reflection of the principal job elements essential for making compensation decisions.