Administrative Assistant for Family Life and Faith Formation

PURPOSE/GOAL: Support all aspects of Family Life and Faith Formation Ministries

REPORTING: Reports to the Director of Family Life Ministries primarily, and the other Directors of St. Joan of Arc

JOB DESCRIPTION: Communication and coordination of all Family Life & Faith Formation Ministries as outlined below:

**Funeral Ministry: Coordinate and schedule: consultations, vigils, rosaries, masses, and burials; schedule family and host consultations; communicate with priests and deacons, families, funeral directors, staff, AV tech, receptions, church scheduler, musicians, sacristans, and hosts all the relevant and detailed information about end-of-life events for each funeral

**Marriage Preparation: Maintain schedules for marriage preparation; create files, schedules, and timetables; monitor weekly each marriage file for progress; communicate with couples, mentor couples, and parish Wedding Coordinator; communicate and monitor the FOCCUS inventory, theology instruction, and NFP instruction for each couple

**Faith Formation: Communications and record keeping for all Faith Formation programs (includes Children, Youth, Adults, and RCIA programs); keep statistics, records, confirmations, and organize teaching materials for all programs; help with sacramental preparations including creating organized files systems on the company drive; communicate with teachers and parents; collect and organize required paperwork for students; provide support for meetings (i.e. check-in, set-up/breakdown, etc.)

**Community Groups: Coordinate schedules and communications with community/small group ministries; maintain contacts; create, distribute and organize Flocknote communications; assist in materials development and distribution

**Maintain Calendars: For Director of FLM, marriage preparation, funerals, and other appointments & meetings

HOURS: 9:00 AM - 2:00 PM, M-F, WITH FLEXIBILITY

SKILLS, REQUIREMENTS: Must have strong verbal communication skills and telephone etiquette; Superior organizational skills; Proficiency with Microsoft Office 365, especially Excel; Must be able to easily multi-task; Must be able to lift 25#

COMPENSATION: Commensurate with skill levels and is negotiable

EMAIL: For consideration and application please email Don Friesen at [email protected]