Wedding and Quinceanera Coordinator

St. John's Cathedral
Roman Catholic Diocese of Fresno

Wedding / Quinceanera Coordinator

Part-Time, Non-Exempt

18 Hours per Week, Wednesday -Friday 2:00 pm to 5:00 pm and Saturday's 9:30 am - 3:30 pm

JOB SUMMARY: The Wedding Coordinator works to safeguard the respectful use of the church and to assist the couples planning their weddings. Acting as host/hostess, he/she provides a welcoming presence to the soon-to-be-wed couple, their guests, and the community who gather for the celebration of the wedding. The coordinator assists the presider of the ceremony by addressing the housekeeping duties which arise in the planning of a wedding.

The role of the coordinator is to assist the clergy of the parish in their work as the pastoral ministers of the parish. As a sacrament of the Church, marriage involves several facets. Among these are canonical requirements, preparation guidelines, personal concerns, and pastoral sensitivities which are beyond the scope of concern of the coordinator. The pastor bears overall responsibility for the manner of the celebration of the sacraments. Therefore, coordinator works under the supervision of the Clergy/Parish Administrative Assistant.

ESSENTIAL FUNCTIONS: The Wedding Coordinator provides support to the clergy and the wedding couple.

1. Assist couples, their wedding party, and the presider of the ceremony at the wedding rehearsal:

By opening the church, attending lights as needed, greeting, and welcoming those who arrive.

Leading the wedding rehearsal itself, depending on the presider.

Oversee the securing of the church, if appropriate, by turning off lights and locking doors.

The coordinator is to be available 1 hour before the ceremony and until the wedding party has left for their reception.

2. Assist the gathering with the celebration of the wedding:

Check church for its presentation for the event.

Check the work of the florist to be in conformity to the guidelines of the parish.

Check restrooms.

Be present to those who need assistance.

Assist the presider in providing what is necessary to celebrate the wedding.

Check after the event that all is in order.

3. Meet with couples during the preparation phase:

Review the parish policies for the use of the church for weddings.

Maintain all files and documents for pending and booked ceremonies.

Assist the couple with finding answers to their questions about the ceremony.

Take inquiries from florists and photographers/videographers/musicians about their work in the church during the ceremony.

Rehearsals normally take place on Friday evenings and last at least 45 minutes.

Initial meeting with the couple to process booking the date will be arranged according to the schedules of the coordinator during office hours Wednesday-Friday. The meeting will take place at the parish office.

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent.

Experience: One to three years of experience organizing large functions or events in a Catholic parish; experience with the procession of a Catholic wedding.

Skills / Knowledge: Bilingual. Must have good organizational skills; professional temperament and appearance; ability to communicate effectively in oral and written form using correct spelling, grammar and punctuation; knowledge and understanding of the Catholic Church in general; ability to work and relate to a variety of personalities and cultures with diplomacy, friendliness and poise. Able to work in a team-oriented environment, handle multiple assignments consecutively and prioritize workload while meeting deadlines.