Saint Joseph Maronite Catholic Church 5406 East Virginia Avenue Phoenix AZ, 85008
Position Overview The Parish Administrative Assistant creates a warm and welcoming environment for parishioners and visitors. This role supports the pastor and parish ministries, managing administrative tasks, records, and general parish operations. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills. Key Responsibilities • Office & Communication Management: • Maintain positive relationships and effective communication with parishioners, vendors, contractors, and employees. • Answer phone calls and respond to inquiries professionally and promptly. • Send parish email updates and ensure timely dissemination of information. • Sacramental & Membership Records: • Maintain and update sacramental records and parishioner information in the parish database and Catholic directories. • Prepare and distribute annual contribution reports. • Financial & Supplies Management: • Accurately process weekly church deposits and accounts payable using QuickBooks. • Manage office supplies and coordinate purchases as needed. • Event & Facility Coordination: • Schedule Masses, events, and facility usage for the church and hall. • Assist with parish festivals, ensuring proper planning and coordination. • Technology & Social Media: • Update parish voicemail and ensure accurate messaging. • Manage parish social media accounts (Facebook, Google, Instagram, etc.), posting updates and events. • Operations & Vendor Coordination: • Greet and direct vendors for property maintenance and repairs. • Assist with bids, quotes, and contract negotiations with outside contractors. • Gift Shop Management: • Open and close the gift shop, attend to customers, and restock merchandise. • Additional Responsibilities: • Drop off items at the post office as needed. • Maintain strict confidentiality regarding all parish matters. Preferred Qualifications • High school diploma plus two years of college education. • Practicing Catholic in good standing. • Bilingual (English & Spanish). • Strong organizational and record-keeping skills. • Proficiency in Microsoft Word, Excel, PowerPoint, and QuickBooks. • Excellent interpersonal and written communication skills. • Knowledge of accounting principles and financial reporting. • Above-average technological skills.
